LAKE EMMA TOWNSHIP
2019 Meeting Minutes
LAKE EMMA TOWNSHIP REGULAR MEETING – January 8, 2019 7:00 pm
Minutes
The Lake Emma Township Board of Supervisors Regular Meeting of January 08, 2019 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present Supervisors Brian Behrens, Irene Weis, Tony Platz, Clerk Nan Iles, Treasurer Jeff Adolphson. Also present Lynne Erickson, Justin Long, Dan Kittlison, and Officer Jeff Stacey .
Changes or Additions to Agenda – none
Motion by Tony Platz to except the minutes of the December 04,2018, Seconded by Irene Weis
Motion carried.
Financial Report for Period Ending 12-31-2018 Given by Jeff Adolphson as follows:
Citizen's Money Market - $ 261,779.61
Citizen's Checking Account - $ 683.53
Northview Money Market - $ 16,784.52
Northview CD - $ 175,000.00
General Fund - $134,839.92
Road and Bridge - $ 319,407.74
Available Funds - $ 279,247.66
All Accounts Total - $ 454,,247.66
Total Claims - $ 24,858.56
Total Receipts - $ 2783.50
Checks from #3976 - #3995
Motion by Tony Platz to approve the Treasurer's report, seconded by Irene Weis. Motion carried.
Reorganization:
Motion by Tony Platz to nominate Brian Behrens as Chairman, seconded by Irene Weis. Motion carried
Motion by Tony Platz to nominate Irene Weis as Vice-Chair, seconded by Brian Behrens motion carried.
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Motion by Brian Berhens to approve as read, seconded by Tony Platz. Motion carried.
To have the Regular Meeting Dates: 1st Tuesday of each Month unless rescheduled due to Holiday or Election activities, 7:00 PM, Lake Emma Town Hall
Official Newspaper: Park Rapids Enterprise
Official Depositories: Citizen's National Bank and Northview Bank
Compensation: Per Resolution 19.- 01 Motion by Brian Behrens, to approve Resolution 19-01 seconed by Irene Weis. Motion carried. Resolution on file.
Polling Place: Per Resolution 19- 02 Motion by Tony Platz to Approve Resolution 19-02, seconded by Irene Weis. Motion carried. Resolution on file.
Road report: Justin Long stated they have been plowing and sanding some main roads. They have also been opening Blue Lake Access for possible access for fire fighters.
Maintenance Contract - Motion by Brian Behrens to approve the Maintenance Contract for Long Construction for the year 2019, seconded by Tony Platz. Motion carried.
Healthy Lakes Grant Dan Kittlison discusses some of the history document and Summary of the 2018 Hubbard County/Lake Emma AIS program. Lake Emma Township Lake Partnership Grant Program Summary. Also discusses the Lake Emma Healthy Lakes Grant Funds submitted a summary from 2009 – 2019.
Motion by Brian Behrens to approve the $10,000.00 donation for The Healthy Lakes Grant, per the recommend amount. Seconded by Tony Platz. Motion carried.
The recomdations as follows:
Blue Lake - $750.00
Emma/Stocking/Bottle - $900
Big Sand – $3,300.00
Little Sand - $1,300.00
Potato - $3,000.00
Big Mantrap - $500.00
Pickeral - $250.00
Concerns from the Floor: Officer Jeff Stacey discusses burglaries in the area. He states if we see anything suspicious to please report it.
Irene Weis - States if we want to go forward with the Emergency Pad, we would need a contract to hold us not responsible. Discussion by the board regarding this matter followed. Brian stated we are not trying to make this an official landing spot, we are just trying to make the area accessible for an emergency landing. Supervisors Brian Behrens Tony Platz voice their support of moving forward with the Landing Pad project. Supervisor Irene Weis disagreed. Brian Behrens will contact Sentence to Serve to remove the trees as soon as possible and the sign next spring.
Motion by Irene Weis to accept the donation request as approved on March 13, 2018 seconded by Tony Platz. Motion carried
Approved Donation Requests as approved on March 13, 2018
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$1000 Lakes Area Dive Team
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$2000 Hubbard 1st Response and Rescue
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$300 Headwaters Center for Lifelong Learning
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$600 Living at Home of the Park Rapids Area
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$150 Headwaters Animal Shelter
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$200 Support Within Reach, Sexual Violence Resource Center
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$100 Hubbard County Historical Society and Museum
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$1500 Kinship of the Park Rapids Area
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$500 Park Rapids Area Library
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$200 North Country Scenic Trail
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$100 All Veterans Memorial
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Reminders:
Hubbard County Township Meeting – Monday, Jan 28, 2019 -7:30 PM Rockwood Township
Lake Emma Township Regular Meeting February 5, 2019 at 7:00 PM
Annual Meeting – Tuesday, March 12– 7:00 PM
Motion by Brian Behrens to Adjourn the meeting at 8:20 pm, seconded by Tony Platz. Motion carried.
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Lake Emma Township Board of Audit Minutes– February 05, 2019 at 6:30 pm
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Lake Emma Township Board of Audit – The 2017 Board of Audit of Lake Emma Township was called to order by Brian Behrens at 6:30 PM. The Pledge of Allegiance was recited. The purpose of the meeting is to audit and settle all charges against the Township for 2018. Present were Chairman Brian Behrens, Supervisors Irene Weis, Tony Platz, Clerk Nan Iles and Treasurer Jeff Adolphson, also present Terry Long and Justin Long.
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Financial status for the year end 2018.
General Fund Total $ 133,547.12
Road and Bridge Fund Total $ 320,517.01
Lake Emma Township Regular Meeting Minutes – February 05, 2019
Changes of Additions to Agenda. Question on minimum maintenance road
Motion by Tony Platz to except the minutes of the January 8, 2019, Seconded by Irene Weis. Motion carried.
Financial report given by Jeff Adolphson for the financial report ending January 31, 2019.
Citizen's Money Market - $ 240,418.73
Citizen's Checking Account - $ 500.00
Northview Money Market - $ 16,784.52 - plus interest
Northview CD - $ 175,000.00
General Fund - $129,040.14
Road and Bridge - $303,663.11
Available Funds - $257,703.25
All Accounts Total - $432,703.25
Total Claims - $ 24,858.50
Total Receipts - $ 2783.50
Checks - #3976 - #3995
Motion by Irene Weis to approve the Treasurer's Report as presented, Seconded by Tony Platz. Motion carried.
Terry states they have been plowing snow. They have been pushing back snow on some to the turn arounds. Terry also stated they will start pushing back snow to make some of the roads wider.
Irene stated she received a call from Chip Lohmier regarding 280th st. Discussion followed, no action taken at this time.
Annual Meeting Discussion.
Moderator we will need to find a person to moderate the annual meeting.
Levy tabled until March meeting. Jeff will make suggestions regarding Levy
amount.
Donation requests tabled until the March meeting.
Correspondence and Reminders:
a. Hubbard County Township Meeting – Monday March 18, 2019 at 7:30 pm. Hart Lake Township
b. Annual Meeting Tuesday March 12, 2019 at 7:00 pm.
c. Lake Emma Township Regular April Meeting: March 05, 2019 at 7:00 pm.
Motion by Brian Behrens to adjourn the meeting, seconded by Tony Platz. Motion carried. Meeting adjourned at 7:55 pm
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Lake Emma Township Meeting of March 05, 2019 Minutes
The Lake Emma Township Board of Supervisors Regular Meeting of March 05, 2019 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Irene Weis, Tony Platz appearing via Face Time, Clerk Nan Iles, Treasurer Jeff Adolphson,
and Justin Long.
Motion by Brian Behrens to accept the Clerk's Regular Meeting Minutes of February 5, 2019 Seconded by Irene Weis. Motion carried.
Motion by Brian Behrens to approve the Treasurer's Report for the Month ending February 28, 2019 seconded by Irene Weis. Motion carried.
Citizen's Money Market - $ 257,302.39
Northview Money Market - $ 16,791.31
Northview CD - $ 175,441.10
Citizen's Checking Account - $ 500.00
General Fund - $ 127,960.21
Road and Bridge - $ 322,074.58
Available Funds - $ 274,593.69
Total of All Accounts - $ 450,034.79
Total Claims - $ 66,508.91
Total Receipts - $ 27,274,79
Checks #4001 – 4017
Road Report by Justin Long states they have plowed snow 17 days out of 28. Justin said
they have gotten through all the roads with the Truck, and will be sending the Grater out to widen the roads. Also discussed Crack sealing and the need to order crack sealant for upcoming year.
Annual meeting discussion
Levy – General Fund - $ 95,000.00
Road and Bridge - $ 250,000.00
Donation Summary for Annual Meeting discussed
City of Park Rapids Fire Contract discussed.
Motion by Brian Behrens to approve the Fire Contract as provided for the amount of $28,535.58. Seconded by Tony Platz. Motion Carried.
No action taken regarding Sentence to Serve Contract
Concerns from the Floor
Irene states she had questions from Sara Swanson regarding property on 280th.
Discussion regarding record retention.
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting: Date and Time – March 18, 2019 – Hart Township at 7:30 pm
b. Lake Emma Township Meeting April 02, 2019 at 7:00 pm
c. Annual Meeting March 12, 2019 at 7:00 pm
d. Spring Courses April 3rd, 2019 Bemidji, Mn
e. Board of Appeal and Equalization – May 3, 2019 at 10:00 am
Motion by Brian Behrens to Adjourn the meeting, seconded by Irene Weis. Motion Carried. Meeting adjourned at 8:05 pm.
_____________________________ __________________________
Supervisor Brian Behrens Clerk Nan Iles
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Lake Emma Township Meeting of March 05, 2019 Minutes
The Lake Emma Township Board of Supervisors Regular Meeting of March 05, 2019 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Irene Weis, Tony Platz appearing via Face Time, Clerk Nan Iles, Treasurer Jeff Adolphson,
and Justin Long.
Motion by Brian Behrens to accept the Clerk's Regular Meeting Minutes of February 5, 2019 Seconded by Irene Weis. Motion carried.
Motion by Brian Behrens to approve the Treasurer's Report for the Month ending February 28, 2019 seconded by Irene Weis. Motion carried.
Citizen's Money Market - $ 257,302.39
Northview Money Market - $ 16,791.31
Northview CD - $ 175,441.10
Citizen's Checking Account - $ 500.00
General Fund - $ 127,960.21
Road and Bridge - $ 322,074.58
Available Funds - $ 274,593.69
Total of All Accounts - $ 450,034.79
Total Claims - $ 66,508.91
Total Receipts - $ 27,274,79
Checks #4001 – 4017
Road Report by Justin Long states they have plowed snow 17 days out of 28. Justin said
they have gotten through all the roads with the Truck, and will be sending the Grater out to widen the roads. Also discussed Crack sealing and the need to order crack sealant for upcoming year.
Annual meeting discussion
Levy – General Fund - $ 95,000.00
Road and Bridge - $ 250,000.00
Donation Summary for Annual Meeting discussed
City of Park Rapids Fire Contract discussed.
Motion by Brian Behrens to approve the Fire Contract as provided for the amount of $28,535.58. Seconded by Tony Platz. Motion Carried.
No action taken regarding Sentence to Serve Contract
Concerns from the Floor
Irene states she had questions from Sara Swanson regarding property on 280th.
Discussion regarding record retention.
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting: Date and Time – March 18, 2019 – Hart Township at 7:30 pm
b. Lake Emma Township Meeting April 02, 2019 at 7:00 pm
c. Annual Meeting March 12, 2019 at 7:00 pm
d. Spring Courses April 3rd, 2019 Bemidji, Mn
e. Board of Appeal and Equalization – May 3, 2019 at 10:00 am
Motion by Brian Behrens to Adjourn the meeting, seconded by Irene Weis. Motion Carried. Meeting adjourned at 8:05 pm.
_____________________________ __________________________
Supervisor Brian Behrens Clerk Nan Iles
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Lake Emma Township
Annual Meeting Minutes
March 12, 2019
The 2019 Annual Meeting was called to Order by Clerk Nan Iles at 7:00 pm with the Pledge of Allegiance. There were 14 residents in attendance.
Nomination by Brian Behrens to elect John Harsha as the Moderator. Approved by the residents. John Harsha elected as Moderator.Motion by Dan Kittlison to accept the minutes of 2018 Annual meeting. Seconded by Brian Behrens. Motion Carried.
A summary of the 2018 Audit Report was given by Jeff Adolphson. The year end General Fund balance of cash and investments was $133,547.12. The Road and Bridge Fund year end cash and investments was $320,517.01. Motion by Brian Behrens to approve the Annual Audit. Seconded by Tom Geraedts. Motion Carried.
Road report by Brian Behrens. Brian states we have 32 miles of road we maintain. 11 miles of that is Black Top. Brian stated Black Top lasts approximately 20 years. The gravel roads we try to keep on an 8 year cycle. This year on biggest project was Grouse Road which was black topped and resurfacing. We received a bid of $423,00.00, which was less then we expected. We have some roads that we will be looking at resurfacing in the future mainly Gasparilla, Indigo and Intrepid and Hunter. Motion by Jeff Adolph son to approve the Road Report. Seconded by Gail Leverson. Motion carried.
Brian discusses General Fund Levy of $95,000.00. Road and Bridge fund will be $250,00.00. Discussson followed. Motion by Dan Kittlison to set Levy General Fund at $95,000.00 and the Road and Bridge at $250,00.00. Seconded by Irene Weis. Motion Carried.
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Dan Kittlison discusses the background for the Healthy Lakes Grant Program. Dan submitted a 2018 summary for the Hubbard County/Lake Emma AIS Program. 409K Budget ( 254K State, $35K Hubbard County,$87K Lake Association, 33K Townships) This money is used for Public Awareness, Resort Education, Early Detection, Rapid Response Planning, Watercraft Inspections. The AIS summary shows 14,712 hours for Inspections, 21,725 Inspections, 2693 (21.33 %) From AIS Infested Lakes, 86 (.68 %) arriving with drain plugs. An average of 1.48 Inspections done per hour.
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Dan Kittlison states the Healthy Lakes Grant Program is requesting $10,000.00, for the program.
Motion by Brian Behrens to continue the $10,000.00 in support of the Healthy Lakes Grant Program, seconded by Ron Jacobson. Motion carried.
**NOTE: Town Board voted maximum financial support- 7% of General Fund Levy ($95,000 GF Levy = $6,650)**
Motion by Ron Jacobson to approve financial support as listed below. Seconded by Jeff Adolphson. Motion carried.
Hubbard 1st Response & Rescue $2000.00
Hubbard County Historical Society $100.00
Hubbard County Animal Shelter $150.00
Hubbard County K-9 Unit $250.00
Kinship of the Park Rapids Area $1500.00
Living at Home of the Park Rapids Area $600.00
Headwaters Area for Lifelong Learning $300.00
North Country National Scenic Trail $200.00
All Veterans Memorial $100.00
Dive Team $500.00
Park Rapids Area Library $500.00
Park Rapids Food Shelf $250.00
Support Within Reach $200.00
Authorize any other action for Lake Emma Twp as provided in M.S.§365.10, subd 1-18.
Time, date, Location for next Annual Town Meeting—March 10, 2020 – 7 PM, Lake Emma Town hall.
Minnesota Statute 365.XX States that most actions taken at the Annual Meeting simply at authorize the board to take subsequent action and are not binding on the board. Preferences of the residents can be discussed at the Annual Meeting , but only the board can take official action on these matters. Further, the electors cannot authorize the town board to do something prohibited by law, or which the township lacks authority to do
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John Harsha - Moderator Nan Iles - Clerk
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Lake Emma Township Meeting of April 02, 2019 Minutes
The Lake Emma Township Board of Supervisors Regular Meeting of April 02, 2019 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Irene Weis, Tony Platz appearing via Face Time, Clerk Nan Iles, Treasurer Jeff Adolphson, and Tery Long, Justin Long, Tom Moe, Martha Moe and Lynn Eaton.
Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of March 5, 2019 Seconded by Irene Weis. Motion carried.
Motion by Irene Weis to approve the Treasurer's Report for the Month ending March 31, 2019 seconded by Tony Platz. Motion carried.
Citizen's Money Market - $ 172,589.44
Northview Money Market - $ 16,794.87
Northview CD - $ 175,441.10
Citizen's Checking Account - $ 18,800.00
General Fund - $ 80,279.05
Road and Bridge - $ 303,526.86
Available Funds - $ 208,184.31
Total of All Accounts - $ 383,625.41
Total Claims - $ 15,402.56
Total Receipts - $ 99.53
Checks # 4007 - 4022
Road Report by Terry Long stated they have been doing a little grading. They have been keeping an eye on things. Stated the roads dried up pretty well. They have graded most to the gravel road. Terry stated they will start crack sealing. Terry stated the base 1 roads look pretty good, they will be working on them when we get a little moisture. Tony questions how we wintered on Grouse Road. Terry stated it went as he expected. Terry felt where the curve was the road got narrower through the winter. Brian questions Terry regarding Gasparilla Road/Loop/Trail. Discussion followed if we should crack seal Gasparilla. Decision was made not to crack seal Gasparilla at this time.
Discussion regarding the Moe property Mr. Moe states people are still coming down and turning around in their yard. Mr Moe feels they need to snow plow better in the winter for a turn around. Terry discusses the options regarding for a turn around. couple Discussion again regarding the signs we will putting up.
Lynn Eaton stated he drove across Grouse Road and is very happy the way it turned out.
Hubbard County Township meeting – Jeff submitted a Sheriff's incident report from Cory Aukes. Both Irene and Jeff gave a brief report of the Hubbard County Township meting.
Concerns from the Floor
Sentence to Serve contract will be discussed at the May meeting.
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting: May 20, 2019 7:30 pm at Straight River Township Hall
b. Lake Emma Township Meeting May 07, 2019 at 7:00 pm
c. Spring Courses April 3rd, 2019 Bemidji, Mn
d. Board of Appeal and Equalization – May 3, 2019 at 10:00 am
Motion by Brian Behrens to Adjourn the meeting, seconded by Irene Weis. Motion Carried. Meeting adjourned at 8:00 pm.
_____________________________ __________________________
Chairman Brian Behrens Clerk Nan Iles
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Lake Emma Township Regular Meeting Minutes May 07, 2019
The Lake Emma Township Board of Supervisors Regular Meeting of May 07, 2109 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Member present: Supervisors Brian Behrens, Irene Weis, Tony Platz, Clerk Nan Iles, Deputy Treasurer Lynne Erickson and David Thomas, Terry Long and Justin Long.
Changes and additions to Agenda: phone call to be addresses at concerns for the floor
Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of April 2, 2019 Seconded by Irene Weis. Motion carried.
Motion by Tony Platz to approve the Treasurer's Report for the Month ending 04-30-2019 given by Deputy Treasurer Lynne Erickson, Seconded by Brian Behrens. Motion carried.
Citizen's Money Market - $ 172,674.56
Citizen's Checking Account - $ 250.00
General Fund - $ 80.068.52
Road and Bridge - $ 287,992.90
Northview CD - $ 175,441.10
Northview Money Market - $ 16,798.32
Available Funds - $ 192,870.32
Total of All Account - $ 368,311.42
Total Claims - $ 30,853.22
Total Receipts - $ 88.57
Checks from #4023 – 4029
Jeff Adolphson shall look into the best rates and renew the CD for 1 year.
Brian will be contacting Woodseth and Nolte regarding the bill we received.
Road Report – Terry Long stated they have been doing normal maintance. They have started crack sealing and gravel. He states he has ordered more Crack Sealant. Terry stated that there seemed to be a lot of new cracks on the roads.
Brian has received a call regarding Intrepid Trail coming on to Intrepid Road. Brian will
call the resident back regarding what the plans are.
Spring Road Tour shall be May 23rd at 2019 at 5:15
Garnet Road Septic System. Mr Thomas submits a Property Line Location agreement form. The Board discusses the Septic System placement with Mr Thomas. The Board will sign the form Property Line Location Agreement provided by David Thomas.
Brian states the Mr and Mrs Moe would like a couple of his neighbors to meet with the supervisor's at the road tour. Brian will let Mr Moe know the date and time scheduled for the Road Tour.
Contract for Sentence to Serve – Donation of $2054.25 for 2019. Motion by Tony Platz for the donation to Hubbard County for Sentence to Serve in the amount of $2054.25. Seconded by Irene Weis. Motion Carried. New contract will be signed and returned to Hubbard County Sentence to Serve.
Concerns from the Floor: Brian Behrens received a call from a resident regarding renting the building. Brian will call the resident and ask her what her plans are. Matter tabled until June meeting.
Irene Stated she attended the Weed Meeting given by Hubbard County. She will leave the hand outs on the back table.
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting: Date and Time – May 20, 2019 at 7:30 pm.
b. Lake Emma Township Meeting: June 04, 2019 at 7:00 p.m.
Motion by Tony Platz to adjourn the meeting at 8:00 pm, seconded by Brian Behrens. . Motion carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
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Lake Emma Township Regular Meeting Minutes
of June 04, 2019
The Lake Emma Township Board of Supervisors Regular Meeting of June 07, 2019 at 7:00 was called to Order by Chairman Brain Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Irene Weis, Tony Platz, Clerk Nan Iles, Treasurer Jeff Adolphson, Terry Long and Justin Long.
Changes and additions to Agenda: Irene Weis – Lake association Use of Town Hall
Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of May 02, 2019. Seconded by Irene Weis . Motion carried.
Motion by Irene Weis to approve the Treasurer's Report for the Month ending May 31, 2019. Seconded by Tony Platz. Motion carried.
Citizen's Money Market - $ 152,401.42
Citizen's Checking Account - $ 250.00
Northview Money Market - $16,801.89
Northview CD - $175,873.69
General Fund - $ 71,455.52
Road and Bridge - $ 273,871.48
Total of all accounts: $ 345,327.00
Available Funds - $ 169,453.31
Total Claims - $ 14,272.51
Total Receipts - $ 7868.80
Jeff Adolphson discusses the Northview CD – Motion by Tony Platz to reinvest the Northview CD to Northwoods Bank . Seconded by Irene Weis. Motion carried.
Road Report – Terry Long states the Crack Sealing is finished. They reordered Crack Seal for next year. They have been doing normal maintance. Terry stated they will start on projects from the Road Tour. Terry states they will start with turn around at Indigo once we get permission from the property owner. Brian will contact the property owner regarding the turn around. We will wait with placing the signs until after the turn around has been completed. They will start on tree trimming and cutting of ditches.
Motion by to Brian Behrens to approve the Spring Road Tour Minutes. Seconded by Tony Platz. Motion carried.
Bob Iles – SWCD, submits new nitrate maps for Hubbard County. Discussion followed regarding the nitrate in the area. Bob states 5% is a concern, 10% is bad. Nitrate testing is done at the SWCD on the first Friday of every month. Bob discusses the Forest Stewardship plans through the SWCD. The first part of the Minnesota Geological survey submitted. Tony questions the watershed. Discussion followed regarding the watershed.
We received a request from a resident to reimburse them for gravel placed on their road to township road. Brian will contact the resident regarding her concern.
Irene Weis states the BSLA (Lake Association) would like to use the Town Hall for their meetings. Discussion followed regarding the use of the Town Hall
by residents.
New plat book from SWCD approved.
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting: Date and Time – July 15, 2019 at Farden Town Hall at 7:30 pm
b. Lake Emma Township Meeting: July 02, 2019 7:00 pm
c. Summer Short Course – June 26, 2019 Breezy Point (Brainerd) Registration at 7:45 am, Session Start Time 8:30 am
Motion by Tony Platz to adjourn the meeting seconded by Brian Behrens. Motion carried. Meeting ended at 8:30 pm
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
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Lake Emma Township Regular Meeting Minutes
of July 02, 2019
The Lake Emma Township Board of Supervisors Regular Meeting of July 02, 2019 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Irene Weis, Tony Platz, Clerk Nan Iles, Treasurer Jeff Adolfphson, Terry Long and Justin Long.
Changes and additions to Agenda: Tony received an email from Verizon Tower
Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of June 04, 2019. Seconded by Irene Weis. Motion carried.
Motion by Tony Platz to approve the Treasurer's Report for the Month ending June 30, 2019. Seconded by Irene Weis. Motion carried.
Citizen's Money Market - $ 137,240.61
Citizen's Checking Account - $ 11.44
Northview Money Market - $ 16,805.34
Northview CD - $ 175,873.69
General Fund - $ 67,584.65
Road and Bridge - $ 262,382.43
Total of all accounts: $ 329,931.08
Available Funds - $ 154,057.39
Total Claims - $ 18,463.81
Total Receipts - $ 915.15
Jeff discusses the Citizens National Bank Balance.
The Northview CD will remain at Northview at this time. We will discuss placement of the CD at the November meeting.
Road Report – Terry states they have finished mowing and routine grading. They have done some storm clean up. They will be cleaning up the road ditch on Holly. Terry stated once they get gravel crushe they will be putting gravel done on the West End of Intrepid. Brian Behrens has contacted the property owners on Indigo Dr regarding the turn around. He will be meeting with them to discuss the plan.
Brian received a call from a resident on Glory Trail regarding the road being graded to often. Matter was discussed. Brain will call the resident back regarding this matter.
Big Sand Lake Association – Request for the Lake Association being allowed to use the Town Hall. Discussion followed.
Motion by Brian to allow Sleeping Fawn Resort to serve 3.2 Beer on August 11, 2019. At the Annual Chamber Event held at Sleeping Fawn Resort. Seconded by Tony Platz. Motion Carried.
Tony received an correspondonse from a representive of Verizon regarding plans to build a Tower in the future.
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting: Date and Time – July 15, 2019 at Farden Town Hall at 7:30 pm
b. Lake Emma Township Meeting: August 06, 2019 7:00 pm
Motion by Brian Behrens to adjourn the meeting at 7:55 pm, seconded by Tony Platz. Motion Carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
Lake Emma Township Regular Meeting Minutes
of August 06, 2019
The Lake Emma Township Board of Supervisors Regular Meeting of August 06, 2019 at 7:00 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Irene Weis, Tony Platz, Clerk Nan Iles, Treasurer Jeff Adolfphson, and Justin Long.
Changes and additions to Agenda: no changes
Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of July 02, 2019. Seconded by Brian Behrens. Motion carried.
Motion by Irene Weis to approve the Treasurer's Report for the Month ending July 31, 2019, Seconded by Tony Platz. Motion carried.
Citizen's Money Market - $ 316,554.09
Citizen's Checking Account - $ 11.44
Northview Money Market - $ 16,808.91
Northview CD - $ 175,873.69
General Fund - $ 121,723.20
Road and Bridge - $ 387,524.93
Total of all accounts: $ 509,248.13
Available Funds - $ 333,3744.44
Total Claims - $ 10,333.68
Total Receipts - $ 198,280.86
Road Report – Justin Long – states they are keeping up on there regular grading schedule. They have gone over the base 1 roads once. They have done some spot graveling on Garnet and Glider.
Brian Behrens had a discussion with meet with Mr and Mrs Bieloh. Brain plans to meet with Mr and Mrs Moe, Mr and Mrs Bieloh and Terry Long regarding the turn around and placement of sign.
Discussion regarding the Petition of Vacation of Bell - Ben Beach
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting: Date and Time – September 16, 2019 - Henrietta Town Hall at 7:30 pm
b. Lake Emma Township Meeting: September 03, 7:00 pm
Motion by Tony Platz to adjourn the meeting at 7:35, seconded by Brian Behrens. Motion carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
Lake Emma Township Regular Meeting Minutes
of September 03, 2019
The Lake Emma Township Board of Supervisors Regular Meeting of September 03 , 2019 at 7:00 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Irene Weis, Tony Platz, Clerk Nan Iles, Treasurer Jeff Adolfphson, Terry Long, Justin Long and Jerry Werder.
Changes and additions to Agenda: Call from Jerry Werder regarding 264st and Iroc Dr.
Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of August 06, 2019. Seconded by Irene Weis. Motion carried.
Motion by Tony Platz to approve the Treasurer's Report for the Month ending August 31, 2019. Seconded by Irene Weis. Motion carried.
Citizen's Money Market - $ 304,793.72
Citizen's Checking Account - $ 57.19
Northview Money Market - $ 16,812.48
Northview CD - $ 176,312.17
General Fund - $ 119,776.16
Road and Bridge - $ 378,199.40
Total of all accounts: $ 497,975.56
Available Funds - $ 321,663.39
Total Disbursements - $ 26,277.96
Total Receipts - $ 1,115.36
Road Report – Terry Long states have done most of the Base 1 roads, Holly and Intrepid are looking good. Normal grading. They have been trying to keep up on any trees down from the recent storms. They will start on the graveling projects we talked about on the spring road tour soon. They have finished graveling on Haywood. Terry questions milling the curb on Grouse Road. Tony questions what it would take to mill it off. Terry states he would need to rent one the machine to mill the curb off. Board approves Terry to mill off the curb on Grouse Road.
Jerry Werder requests the township to maintain 264st, Iroc Dr. and Iroc Rd. Brian Behrens states until the land owners bring the road up to Township standards we would ` not maintain the road.
The width of the road is not in the standards for the County or Township. Discussion followed. The residents must file the proper petition for the Board to consider any action.
Jim Miller recently purchased property next to the access on Potato Lake. He is concerned about the run off from the township road to his property. Brian Behrens will contact the property owner and the DNR regarding this issue.
Discussion regarding a sign to be posted at the beginning of Mr and Mrs Moes property. Brian Behrens will talk to the property owners regarding the sign.
Brian Behrens received a call from Cathy Selseth regarding a head stone at the cemetery.
Discussion followed.
District meeting – Irene Weis discusses the district meeting and Workers Compensation Insurance. Irene states we are covered under the Workers Compensation Insurance, she states the Election Judges would also be covered.
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting: Date and Time – Henrietta Township on September 16, 2019 at 7:30 pm
b. Lake Emma Township Meeting: October 01, 7:00 pm
Motion by Brian Behrens to adjourn the meeting at 8:25 pm, seconded by Tony Platz. Motion carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
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Lake Emma Township Regular Meeting Minutes of October 01, 2019 The Lake Emma Township Board of Supervisors Regular Meeting of October 01, 2019 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Irene Weis, Tony Platz, Clerk Nan Iles, Treasurer Jeff Adolfphson, Justin Long and Rob Swanson. Changes and additions to Agenda: Approved as is Motion by Tony Platz to accept Resolution 19-04 for Zorba liquor license. Seconded by Brian Behrens. Motion carried. Resolution 19-04 on file. Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of September 03, 2019. Seconded by Irene Weis. Motion carried.
Motion by Irene Weis to approve the Treasurer's Report for the Month ending September 30, 2019. Seconded by Tony Platz. Motion carried. Citizen's Money Market - $ 278,804.41 Citizen's Checking Account - $ 97.18 Northview Money Market - $ 116,815.93 Northview CD - $ 176,312.17 General Fund - $ 115,852.15 Road and Bridge - $ 356,177.54 Total of all accounts: $ 472,029.69 Available Funds - $ 295,717.52 Total Claims - $ 25,985.86 Total Receipts - $ 48,693.54 CD renewal tabled until November Cemetery Fund discussed Road Report – Justin Long states they have finished base 1 and gravel on Intrepid, and Gumby. The next Road will be 250th. Normal maintenance on all roads. Base 1 roads will be graded soon. Justin states they milled off the Grouse Road curb and spread the milling onto the shoulder. Justin states they having been cutting trees from recent storms. Discussed Hawkin Dr. The DNR will be working with the Potato Lake Property Owner. Fall Road Tour set for October 18, 2019 at 7:30 am. Concerns from the floor regarding the Cemetery Issues from last month. Brian has talked to Cathy Selseth and informed her to have residents call him with there concerns if she is having any problems.
Irene discussed the Hubbard County Township Meeting. CORRESPONDENCE AND REMINDERS a. Hubbard County Townships Meeting: Date and Time – Clover Township on November 18, 2019 at 7:30 pm b. Lake Emma Township Meeting: November 05, 7:00 pm
Motion by Brian Behrens to adjourn the meeting at 8:00 pm, seconded by Tony Platz. Motion carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
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Lake Emma Township Regular Meeting Minutes
of November 05, 2019
The Lake Emma Township Board of Supervisors Regular Meeting of November 05, 2019 at 7:00 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Irene Weis, Tony Platz appearing via Face Time from 861 Oviedo Road, The Villages, FL, Clerk Nan Iles, Treasurer Jeff Adolfphson, Terry Long and Justin Long.
Changes and additions to Agenda: Cemetery
Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of October 01, 2019. Seconded by Irene Weis. Motion carried.
Motion by Brian Behrens to approve the Treasurer's Report for the Month ending October 31, 2019. Seconded by Irene Weis. Motion carried.
Citizen's Money Market - $ 230,686.58
Citizen's Checking Account - $ 57.19
Northview Money Market - $ 16,819.50
Northview CD - $ 176,312.17
General Fund - $ 114,426.18
Road and Bridge - $ 309,449.26
Total of all accounts: $ 423,875.44
Available Funds - $ 247,563.27
Total Claims - $ 34,477.04
Total Receipts - $ 49,272.82
CD – Irene Weis makes a motion that we move the money from Northview Bank and purchase a 18 month CD at Citizens at the rate of 2.05 percent. Seconded by Tony Platz. Motion Carried.
Road Report – Terry states they have been trying to finish up roads, graveling. Several trees have been cutting trees due to the latest storms. Terry states they finished the project on Ken Grob's drive on Garnet Dr, try took some trees down and cut bank the bank. They also put a stop sign at the end of Gumby Bear and no turn around at the end of Indigo.
Brian will be reporting storm damage to Brian Halbrash, since we had about $ 2700.00 to report. Hubbard County Map was reviewed and will be returned to Hubbard County. Brian has information for Jerry Werder regarding requirements for upgrading roads.
Record Retention – Tabled until December
Irene questions the contract for cemetery plots, Irene will contact Cathy Selseth regarding the contract. This will be discussed at the December meeting.
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting: Date and Time – November 18, 2019 – Clover Township Hall at 7:30 pm
b. Lake Emma Township Meeting: December 03, 7:00 pm
Motion by Brian Behrens to adjourn the meeting at 7:30pm, seconded by Irene Weis. Motion carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
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Lake Emma Township Regular Meeting Minutes
of: December 03, 2019
The Lake Emma Township Board of Supervisors Regular Meeting of December 03, 2019 at 7:00 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Irene Weis, Tony Platz appearing via Face Time from 861 Oviedo Road, The Villages, FL, Clerk Nan Iles, Treasurer Jeff Adolfphson, and Terry Long.
Changes and additions to Agenda: Irene added to concerns from the floor
Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of November 05, 2019 Seconded by Brian Behrens. Motion carried.
Motion by Brian Behrens to approve the Treasurer's Report for the Month ending November 30, 2019. Seconded by Tony Platz. Motion carried.
Citizen's Money Market - $ 196,309.14
Citizen's Checking Account - $ 57.19
Citizen's CD - $ 176,751.74
Northview Money Market - $ 16,822.96
General Fund - $ 114,253.52
Road and Bridge - $ 275,687.51
Total of all accounts: $ 389,941.03
Available Funds - $ 213,189.29
Total Claims - $ 34,477.04
Total Receipts - $ 211,771.41
Total Disbursements - $ 13,740.79
Road Report – Terry states they are plowing snow. Terry states they pretty much completed the project they talked about on the Fall Road Tour, also completed
the Ken Grob's property on Garnet.
Record Retention – Tabled
Irene states she talked to Reno at the Hubbard Township meeting. Reno advised her to talk to Attorney Fenske regarding the cemetery. Irene will look at the cemetery file and visit with Cathy Selseth. Irene questions the tree across the cemetery fence. Brian will look into having the tree removed. Irene will keep finding out more information regarding the cemetery.
Irene discusses the Hubbard County Township meeting held at Clover Township.
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting: Date and Time – January 27, 2020 at 7:30 pm at White Oak Township
b. Lake Emma Township Meeting: January 07, 2020 at 7:00 pm
Motion by Brian Behrens to adjourn the meeting at 7:35 pm, seconded by Tony Platz Motion carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
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