LAKE EMMA TOWNSHIP
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Lake Emma Township Regular Meeting Minutes
of January 07, 2020
The Lake Emma Township Board of Supervisors Regular Meeting of January 07, 2020 at 7:00 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Irene Weis, Tony Platz, Clerk Nan Iles, Treasurer Jeff Adolfphson, Terry Long, Justin Long, Officer Craig Kritzeck and Peter Tuomisto.
Changes and additions to Agenda: No Changes
Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of December 03, 2019. Seconded by Irene Weis. Motion carried.
Motion by Brian Behrens to approve the Treasurer's Report for the Month ending December 31, 2019. Seconded by Tony Platz. Motion carried.
Citizen's Money Market - $ 331,961.61
Citizen's Checking Account - $ 57.19
Northview Money Market - $16,826.53
Citizen's CD - $ 176,751.74
General Fund - $ 151,061.19
Road and Bridge - $ 374,535.88
Total of all accounts: $ 525,597.07
Available Funds - $ 348,845.33
Total Claims - $ 47,718.82
Total Receipts - $ 163,137.62
Tony Platz Discusses Salary Increase for Officers. Brian will check to see what other Townships salaries are.
Reorganization:
Motion by Tony Platz to appoint Brian Behrens as Chairman. Seconded by Irene Weis. Motion carried.
Motion by Tony Platz to appoint Irene Weis as Vice Chairman. Seconded by Brian Behrens. Motion carried.
Motion by Tony Platz, seconded by Brian Behrens as follows.
Regular Meeting Dates: 1st Tuesday of each Month unless rescheduled due to Holiday or Election activities, 7:00 PM, Lake Emma Town Hall
Official Newspaper Park Rapids Enterprise
Oficial Depositories: Citizen's National Bank, Northview Bank and Northwoods Bank.
Compensation Resolution 2020-01 Tabled until February meeting.
Motion by Brian Behrens for Resolution 2020 – 02 Designating Annual Polling Place. Seconded by Tony Platz. Motion carried.
Resolution 2020-02 on file.
Road Report – Terry states they plowed on 11 different days of December. Terry said they will start to push out the snow along the banks. They did do some tree cutting.
Brian discusses some phone calls he received regarding snow plowing. Brian also discusses the Moe property and the turn around. We will maintain the turn around at the
Cohrs property.
Healthy Lakes Grant – Peter Tuomisto standing in for Bob Berdahl. Discussed Summary of what the AIS Program for 2019. Summary of Watercraft inspections report submitted.
Submits Grant Summary.
HUBBARD COUNTY/LAKE EMMA AIS PROGRAM
2019 SUMMARY
433K BUDGET ($259K STATE, $35K HUBBARD COUNTY, $102K LAKES AND 38K TOWNSHIPS)
PUBLIC AWARENESS, RESORT EDUCATION, EARLY DETECTION, RAPID RESPONSE PLANNING,WATERCRAFT INSPECTION
WATERCRAFT INSPECTION SUMMARY
15,317 HOURS
23,834 INSPECTIONS
3118 FROM AIS INFESTED LAKES
110 (.82) ARRIVING WITH DRAIN PLUGS
1.56 Inspections per hour
LAKE EMMA TOWNSHIP HEALTHY LAKES GRANT
2019 SUMMARY
LAKE GRANT HOURS INSPECTIONS INSP/HR
Big Sand $3,300 1100 1462 1.33
Little Sand $1,300 480 453 .94
Potato $3,000 868/400 1580/407 1.83/.93
Blue $ 750 88 125 1.42
ESB $ 900 440 268 .61
Pickerel $ 250 24 19 .79
Big Mantrap $ 500 1720 3117 1.81
Peter Tuomisto requests a possible increase for next year. This will be addressed at the Annual Meeting in March.
Irene Weis states Cathy Selseth has been taking care of the cemetery books for 10 years.
Irene will be talking to the new insurance person at Mn ASSOCIATION OF TOWNSHIP regarding the cemetery and a possible contract.
Motion by Irene Weis to approve the 2019 financial support approved at the March 2019 Annual meeting, seconded by Tony Platz. Motion carried.
Financial support approved at the March 12, 2019 Annual meeting as follows.
Hubbard 1st Response & Rescue $2000.00
Hubbard County Historical Society $100.00
Hubbard County Animal Shelter $150.00
Hubbard County K-9 Unit $250.00
Kinship of the Park Rapids Area $1500.00
Living at Home of the Park Rapids Area $600.00
Headwaters Area for Lifelong Learning $300.00
North Country National Scenic Trail $200.00
All Veterans Memorial $100.00
Dive Team $500.00
Park Rapids Area Library $500.00
Park Rapids Food Shelf $250.00
Support Within Reach $200.00
Board of Audit shall be held on 02-04-2020 at 6:30 pm
Canvas Board will be Thursday March 5th at 6:30 pm and due to Primary Election the Regular meeting has been rescheduled to March 5, 2020 at 7:00 pm.
Annual Meeting shall be held on 03-10-2020 at 7:00 pm
Concerns from the Floor - None
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting: Date and Time – January 27, 2020 White Oak Township at 7:30 pm
b. Lake Emma Township Meeting: February 04, 2020 7:00 pm
c. Annual Meeting March 10, 2020 at 7:00 pm.
Motion by Brian Behrens to adjourn the meeting at 8:30 pm, seconded by Tony Platz. Motion carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
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Lake Emma Township Board of Audit Minutes– February 04, 2020 at 6:30 pm
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Lake Emma Township Board of Audit – The 2020 Board of Audit of Lake Emma Township was called to order by Brian Behrens at 6:30 PM. The Pledge of Allegiance was recited. The purpose of the meeting is to audit and settle all charges against the Township for 2019. Present were Chairman Brian Behrens, Supervisors Irene Weis, Tony Platz, Clerk Nan Iles and Treasurer Jeff Adolphson, also present Terry Long, Justin Long and Officer Craig Kritzeck.
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Financial status for the year end 2019.
General Fund Total $ 151,061.19
Road and Bridge Fund Total $ 374,535.88
Motion by Brian Behrens to Adjourn the Board of Audit, Seconded by Tony Platz. Motion carried.
Lake Emma Township Regular Meeting Minutes – February 04, 2020
Changes of Additions to Agenda. Brian will show Map of township for census. Agenda approved as is.
Motion by Tony Platz to except the minutes of the January 7, 2020, Seconded by Irene Weis. Motion carried.
Financial report given by Jeff Adolphson for the financial report ending January 31, 2020.
Citizen's Money Market - $ 288,283.33
Citizen's Checking Account - $ 57.19
Citizen's CD - $ 176,751.74
Northview Money Market - $ 16,830.09
General Fund - $ 118,491.95
Road and Bridge - $ 363,430.40
Available Funds - $ 305,170.61
All Accounts Total - $ 481,922.35
Total Claims - $ 15,797.40
Checks - #4083 - #4110
Motion by Tony Platz to approve the Treasurer's Report as presented, Seconded by Irene Weis. Motion carried.
Terry states they have been busy this month, pushing snow back, cleaning things up. States the roads are in good shape. They have been pushing back some snow banks.
They will start pushing back more snow in the ditches preparing for Spring.
Compensation resolution 2020-01 Tabled until March meeting
Motion by Brian Behrens to except Resolution 2020-03 Election Judge Resolution, seconded by Tony Platz. Motion carried.
Resolution 2020-03 on file.
Brain presented a map of Lake Emma Township for Census. Brian will sign off on the map and return as is.
Moderator discussed for annual meeting.
Levy discussed – $9500.00 general and $250,000.00 Road and Bridge as in the past
Support requests discussed
Correspondence and Reminders:
a. Hubbard County Township Meeting – Monday March 16, 2020 at 7:30 pm. Hart Township
b. Annual Meeting Tuesday March 10, 2020 at 7:00 pm.
c. Lake Emma Township Regular Meeting: Rescheduled to March 05, 2019 at 7:00 pm. With Canvas Board at 6:30 pm.
d. Board of Appeal and Equalization proposed May 01, 2020 at 9:00 am
Motion by Brian Behrens to adjourn the meeting, seconded by Tony Platz. Motion carried. Meeting adjourned at 08:27 pm
_______________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
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Lake Emma Township Regular Meeting Minutes
of March 05, 2020
The Lake Emma Township Board of Supervisors Regular Meeting of March 5, 2020 at 7:00 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Irene Weis, Tony Platz appearing via Face Time from 861 Oviedo Road, The Villages, FL, Clerk Nan Iles, Treasurer Jeff Adolfphson, John Nierenhausen, Jan Neirenhausen, Terry Long and Justin Long.
Changes and additions to Agenda: Voting Booths, Sentence to Serve will be added to Concerns from the floor
Motion by Brian Behrens to accept the Clerk's Regular Meeting Minutes of February 4, 2020. Seconded by Tony Platz. Motion carried.
Motion by Tony Platz to approve the Treasurer's Report for the Month ending February, 29, 2020. Seconded by Irene Weis. Motion carried.
Citizen's Money Market - $ 300,025.12
Citizen's Checking Account - $ 85.74
Northview Money Market - $16,833.42
Citizen's CD - $ 176,751.74
General Fund - $ 104,591.84
Road and Bridge - $ 389,104.18
Total of all accounts: $ 493,696.02
Available Funds - $ 316,944.28
Total Claims - $ 15,797.40
Total Receipts - $ 31,615.17
Road Report – Terry stated they have been winging back some of the snow. They will wait for the snow fall or spring.
Brian questions Terry about the turn around on Hunter.
John and Jan Nierenhauen question Holly Road and 280th Minimum maintenance road. Mr. Nierenhausen is questioning on how to change the placement of the minimum maintenance sign, and maintaining the road. Discussion followed. We will tour Holly and 280th on our Spring Road Tour.
Discussion regarding compensation for all board members. Motion by Tony Platz to
raise compentation for The Clerk and Treasurer to increase to $350.00 per month, Supervisors to $150.00 and Chair of Board to remain at 200.00 seconded by Irene Weis. Motion Carried.
Motion by Irene Weis to raise the compensation for the Cemetary Sexton to $500.00 year year. Seconded by Tony Platz. Motion carried.
Discussion regarding new computers for the Clerk and Treasurer. Jeff discusses computers he looked up. Matter tabled until April meeting.
We will check into new – used voting booths.
Motion by Tony Platz to except the Sentence to Serve Donation for the Townhall and Cemetery Grounds Maintenance for the amount of 1880.00. Seconded by Irene Weis. Motion carried.
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting: Hart Lake March 16, 2020 at 7:30 pm
b. Lake Emma Township Annual Meeting: March 10, 2020 7:00 pm
c. Lake Emma Regular Meeting: April 07, 2020 at 7:00 pm
d. Spring Short Courses: April 1, 2020 Sanford Center Bemidji, Mn 9:00 am.
Motion by Brian Behrens to adjourn the meeting at 8:35 pm, seconded by Irene Weis. Motion carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
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Lake Emma Township
Annual Meeting Minutes
March 10, 2020 at 7:00 PM
Call the meeting to order (by Clerk) Nan Iles with Pledge of Allegiance.
Select Moderator. Motion by Brian Behrens to elect Jeff Adolphson as the Moderator. Motion approved by the residents – Jeff Adolphson, elected Moderator
Announce Agenda for Meeting Jeff Adolphson announces the agenda for the meeting
Reading of Minutes from Annual Meeting 2019 Ray Carlson waives the reading of the minutes. Motion approved by the residents. Reading of Board of Audit Report A summary of the 2019 Annual Audit Report was given by Jeff Adolphson. The General Fund balance of cash and investments was $151,004.00. The Road and Bridge Fund year end cash and investments was total of all accounts. Bob Berdahl questions what is are total budget for the year. Bob questions if we save up for Big projects. Jeff states that is correct.
Road Report-Brian Behrens states we have 33 miles of roads to maintain, which 11 miles are paved. We did not have any major projects this last year. Brian states we are maintaining our roads. We save money in our Budget for big projects. Are biggest projects in the future include Intrepid, Indigo and Hunter. Gravel roads are lasting around 8 years. Gravel roads we are using Base 1 on the heavily traveled roads. Bob Berdahl questioned Gaspirilla road. Brain states we have not done anything with Gasparilla yet we are working on that project.
Gene Hanson representing Healthy Lakes Program. Discussed what any money they receive is used for. Summary was submitted to the residents. Discussed inspection hours. Discussed funding from Lake Emma Township. Requested the board to increase the amount to $12,000.00. Bob Berdahl also states the that Lake Emma Township has the highest amount of Lake Shore Property. Mr Weis questioned if we are finding any invasive species. Gene states we are not at this time. Bob Berdahl states they have found some vegetation on boats. The biggest thing would be to pull the drain plug.
Motion by Gene Hanson to increase the Healthy Lakes Grant to 12,000.00, seconded by Tom Weis. Motion carried
Set Levies for 2021.
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General Fund (2020 was $ 95,000.00 )
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Road & Bridge Fund (2020 was $ 250,00.00 ) Brain states the $95,000.00 has remained consistent. States the 250,00.00 is helping us build back our fund. We have been maintaining and watching where we are at. Motion Gene Hanson set the General Fund at $95,000.00 and the Road and Bridge Fund at $250,000.00. seconded by Megan Offerdahl. Motion Carried.
Discuss requests for funds –2021: (5 minute limit for presentation & discussion).
**NOTE: Town Board voted maximum financial support- 7% of General Fund Levy ($95,000 GF Levy = $6,650)**
Hubbard 1st Response & Rescue Megan Offerdahl Nicole Kalla -Thanked Lake Emma Township for previous support. States they have had 39 calls in Lake Emma Township in 2019. Discussed the amount of money it takes for equipment and training.
Hubbard County Historical Society No one present.
Kinship of the Park Rapids Area Brian Behrens discusses Kinship program. They have a reading program and a mentor ship program. Currently have 30 mentors and menties. No kids on the waiting list.
Living at Home of the Park Rapids Area Ray Carlson representing living at home. Requesting the amount of $600.00. Service Park Rapids Area, Osage and Wadena county.
Headwaters Area for Lifelong Learning NO One
North Country National Scenic Trail Mark Evans represents the North Country Longville to Clearwater and Itasca State Park. They are receiving support from 5 townships. Total money the spend is around 5000.00. they get donation, dues and grants. Main expense mower, hand tools, marketing. Repairs.
All Veterans Memorial - no representation
Dive Team no representation
Park Rapids Food Shelf no one
Park Rapids Tennis Association – Jill Johnson seeking money to rebuild 4 of the 8 tennis courts. The courts are in bad shape. It is used by many of our residents. Seeking $500.00 from each of the townships. Looking for a low cost healthy activity. Bob Berdahl questions where they are located. Jeff Questions Jill about Grant opportunities states they have applied for grants.
Lets go fishing. Mark Evans represents Lets go fishing. 28 foot boat 90 horse motor. Revenue by sponsorship. Kalla. Motion Carried.
Approve Donation Requests as approved on March 10, 2020
Hubbard 1st Response & Rescue $2000.00
Hubbard County Historical Society $100.00
Hubbard County Animal Shelter $250.00
Kinship of the Park Rapids Area $1500.00
Living at Home of the Park Rapids Area $600.00
Headwaters Area for Lifelong Learning $300.00
North Country National Scenic Trail $200.00
All Veterans Memorial $150.00
Lakes Area Dive Team $500.00
Park Rapids Food Shelf $150.00
Support Within Reach $200.00
Park Rapids Tennis Association $ 500.00
Let's Go Fishing $ 200.00
Authorize any other action for Lake Emma Twp as provided in M.S.§365.10, subd 1-18.
Time, date, Location for next Annual Town Meeting—March 09, 2021 – 7 PM, Town Hall
Adjourn or Recess (if Recess: set continuation date, time and location).
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Board of Appeal and Equalization: May 01,2020 at 9:00 am— Lake Emma Town Hall
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(Suggest: Regular meetings –August 4-7 PM or September 1 --7 PM.)
Minnesota Statute 365.XX States that most actions taken at the Annual Meeting simply at authorize the board to take subsequent action and are not binding on the board. Preferences of the residents can be discussed at the Annual Meeting , but only the board can take official action on these matters. Further, the electors cannot authorize the town board to do something prohibited by law, or which the township lacks authority to do.
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Jeff Adolphson Moderator Nan Iles Clerk
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Lake Emma Township Regular Meeting Minutes
of April 07, 2020
The Lake Emma Township Board of Supervisors Regular Meeting of April 07, 2020 at 7:00 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Tony Platz , Irene Weis via Zoom, Clerk Nan Iles, Treasurer Jeff Adolfphson.
Changes and additions to Agenda:
Motion by Brain Behrens to accept the Clerk's Regular Meeting Minutes of March 07, 2020. Seconded by Tony Platz. Motion carried.
Motion by Tony Platz to approve the Treasurer's Report for the Month ending March 31, 2020. Seconded by Irene Weis. Motion carried.
Citizen's Money Market - $ 258,912.20
Citizen's Checking Account - $ 656.71 (Two check outstanding of $570.97)
Northview Money Market - $ 16,836.98
Citizen's CD - $ 176,751.74
Total of all accounts: $ 452,586.66
Available Funds - $ 275,834.92
Jeff will Void Check to Minnesota Association for Spring Training. Approved by board
Road Report – Sent VIA E-Mail, see attached
We did do some snow plowing and sanding, due to a couple of light snows and a late March ice storm that glazed up the roads. Earlier in the month, we finished up with winging back all of the roads with the road graders to help maintain drainage as the snow began to melt.
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We have graded all of the gravel roads in the township once, except for the roads with Base One in the gravel, which would be (Holly Rd, 270th, and Intrepid Rd). We will plan on going over these roads as soon as there is enough moisture in the road to do so.
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Brian had received a call about a wash-out on Holly Rd. It is right on the edge of the shoulder where the road goes through the lakes. We put up some cones to keep the traffic away and will fill them back up with gravel as soon as the weather conditions allow it.
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Repaired a few damaged signs where the snow was melted away enough to access them. There are a few more to fix, but there is still too much snow in the way to access them.
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Fixed some potholes on Hunter Rd and Indigo Dr with cold mix.
Recieved a request for a permit from Centry Link – matter will be placed on the May Agenda.
Signed contract from the Park Rapids Fire Deptment received. Contract will be filed.
Mail in Ballots will be placed on the May Agenda.
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting:
b. Lake Emma Township Annual Meeting: May 05, 2020 7:00 pm
Motion by Brian Behrens to adjourn the meeting at 7:23 pm, seconded by Tony Platz . Motion carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
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Lake Emma Township Regular Meeting Minutes
of May 05, 2020
The Lake Emma Township Board of Supervisors Regular Meeting of May 05, 2020 at 7:00 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Irene Weis, Tony Platz , Clerk Nan Iles, Treasurer Jeff Adolfphson, , Terry Long and Justin Long.
Changes and additions to Agenda: No changes, approved as is
Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of April 07, 2020. Seconded by Irene Weis. Motion carried.
Motion by Tony Platz to approve the Treasurer's Report for the Month ending April 30 , 2020. Seconded by Irene. Motion carried.
Citizen's Money Market - $ 247,418.94
Citizen's Checking Account - $ 235.74
Northview Money Market - $16,840.43
Citizen's CD - $ 177,665.04
General Fund - $ 69,081.91
Road and Bridge - $ 373,078.24
Total of all accounts: $442,160.15
Available Funds - $ 264,495.11
Total Claims - $ 32776.25
Total Receipts - $ 12,615.51
Road Report – Justin Long states all the regular gravel roads have been gone over at least once. They have not gone over the Base 1 roads due to lack of moisture. They have started Crack Sealing, states the only ones they have left are the town hall and Hunter. Discussion regarding Gasprilla. Justin discussed the turnaround on Hayward is being used as a brush pile again. Justin stated he noticed a number of signs needed to be replaced since they are looking damaged. They recommend the following signs be replaced. Stop ahead on 270th, stop ahead on Grouse, Stop ahead on Inward Loop, left corner on Holly, Speed limit 20, S curve, and No Shoulder on Green Pines. Board approved the signs to be replaced.
They stated they will do there normal grading. Tony questions on how the wash out on Holly looks. Terry states they repaired it once. They are keeping an eye on it and will repair it.
Brian questions Terry about Intrepid and Indigo. Brian is questioning if it will last until 2022. Terry states it would be fine to wait until then. Terry states they will keep monitoring it. Terry discusses the cracking on Indigo. Discussion followed on what type of paving we would be doing. Terry discusses cracking on Hunter.
Brian discusses the request from a resident to put in a new driveway.
Brian discusses a call from a resident on Blue Lake and the turn-around on Half moon dr.
Spring Road Tour Date: Friday May 22, 2020 at 3:00 pm. Meet at the town hall.
Motion by Tony Platz to approve relosution 20-2004 for allowing mail in ballots for the year 2020. Seconded by Brian Behrens. Motion carried. Resolution 2020-04 on file.
Brian Discusses the request from Century Link permit to place new lines on no objections to the permit.
Brian will sign the permit.
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting: June meeting canceled
b. Lake Emma Regular Meeting: June 02, 2020 at 7:00 pm
Motion by Brian to adjourn at 8:15 am. Seconded by Tony Platz. Motion carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
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Lake Emma Township Regular Meeting Minutes of June 02, 2020 The Lake Emma Township Board of Supervisors Regular Meeting of June 02 , 2020 at 7:00 PM was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Irene Weis, Tony Platz , Clerk Nan Iles, Treasurer Jeff Adolfphson, Terry Long, Justin Long, Mike Cohrs. Changes and additions to Agenda: No Changes, Agenda approved as is Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of May 05, 2020. Seconded by Brian Behrens. Motion carried. Motion by Brian Behrens to approve the Treasurer's Report for the Month ending May 31, 2020. Seconded by Tony Platz. Motion carried. Citizen's Money Market - $ 52,157.83 Citizen's Money Market Road and Bridge $ 162,945.80 Citizen's Checking Account - $ 235.74 Northview Money Market - $16,843.56 Citizen's CD - $ 177,665.04 General Fund - $ 52,393.57 Road and Bridge - $ 357,454.40 Total of all accounts: $ 409,847.97 Available Funds - $ 232,182.93 Total Claims - $ 33,241.72 Total Receipts - $ 368.15 Road Report – Justin Long submitted a report as follows: Although we are still dealing with a relatively dry season, we did manage to get a day with enough moisture to grade and pack two of the base one roads (Holly and 270th). We will plan getting over Intrepid as soon as the weather allows us to do so. 1.We were able to complete the crack sealing for the season in early May. Most of the roads were in pretty good shape, with the exception of Intrepid and Indigo which are showing a fair amount of new cracks. 2.We did fix another washout/hole on Holly Rd. It was located right next to the last one we fixed back in April and similar in size. 3.I talked to Tony about some dead trees on Garnet that a resident was concerned about. They were worried they would break off and damage their trees on the other side of the road. They look to be dead spruce trees and are located after the swamp and right before the road narrows. They are located about 6-10 ft off of the edge of the pavement and are most likely in your right of way. 4.During the road tour, we discussed some of the roads that are due for gravel. Holly and the east end of Intrepid (both of which would be base one), along with 230th, Hector Rd, and Harmony Rd. Glider Rd. is also due and is having some issues across the swamp with mud and clay coming up through the gravel making it very messy in the springtime. We also discussed doing some spot graveling on 280th . Brian questions which roads they would be graveling. Terry stated they would probably start on Holly. They will also work on Intrepid. Mike Cohrs has some trees across the road that are all dead. He is requesting Long's take them down. Terry will look into the of the placement of the township easement. Terry stated they will take the ones down within the easement. Motion by Tony Platz for Long Construction to take out the Hazardous dead trees along Garnett Dr in cooperation with Itasca Mantrap. Seconded by Brian Behrens. Motion Carried. Discussion regarding Holly and 280th and the snowmobile trail. Brian will be checking out more solutions to this issue. Brian questions a possible road construction plan. Jeff suggests we can look at a road in house. The plan will be looked at more closely in house. Jeff received a call from a resident on Glacier Dr and the dust problem, especially with the public access. Discuss followed. Jeff also discusses the bridge construction on County Road 40. The road will be closed after July 4th weekend until done. Irene discusses Big Sand public access plan. Old access will be closed,. Irene states they will be sending us a copy of the new plan. CORRESPONDENCE AND REMINDERS a. Hubbard County Townships Meeting: July 20th, 2020 b. Lake Emma Regular Meeting: July 07, 2020 at 7:00 pm Motion by Tony Platz to adjourn at 8:30 pm. Seconded by Brian Behrens. Motion carried.
Brian Behrens Chairman Nan Iles Clerk
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Lake Emma Township Regular Meeting Minutes
of July 07, 2020
The Lake Emma Township Board of Supervisors Regular Meeting of July 07, 2020 at 7:00 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Irene Weis, Tony Platz , Clerk Nan Iles, Treasurer Jeff Adolfphson,Terry Long and Justin Long Karen Onstead and Richard Smith.
Changes and additions to Agenda: Approved as is
Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of June 02, 2020. Seconded by Irene Weis. Motion carried.
Motion by Irene Weis to approve the Treasurer's Report for the Month ending June 30 , 2020. Seconded by Tony Platz. Motion carried.
Citizen's Money Market - $ 101,906.99
Citizen's Checking Account - $ 235.74
Northview Money Market - $16,846.32
Citizen's CD - $ 178,563.10
General Fund - $ 102,142.73
Road and Bridge - $ 489,534.68
Total of all accounts: $ 591,677.41
Available Funds - $ 413,114.31
Road Report – Justin Long submitted the road report as follows:
We completed the gravel and base one application on the far east half of Intrepid Rd. There is still a section of road to do in the middle to finish the project, but due to the hot weather, we recommend holding off on this section for now. We are planning on completing this section late summer/early fall when the weather is more cooperative.
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We had 2 separate occasions this month where trees had fallen on Intrepid Rd and needed to be cleared. We also worked on clearing some of the brush that is growing up and blocking some of the signs on all of the roads.
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We have completed the top cut mowing of all the roads in Lake Emma. The next mowing will be sometime in the fall, usually sometime in September.
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We just recently received the 6 replacement signs we ordered for Lake Emma township back in May and will be installing them shortly. I would recommend ordering another batch of signs so we can continue replacing the signs that are in poor condition. The next group I would recommend replacing are: Sharp Right, Sharp Left, and S Curve on 250th, Sharp Right on Hector Rd, S Curve on Glider, Stop and Yield on Gaspirilla Loop and a Stop sign on Gaspirilla Trl.
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We did patch another washout/pothole on Holly next to the previous spots. There was also a spot on Intrepid next to a culvert that required patching.
Started working on 230th they will be finished this week.
Motion by Tony Platz to proceed in ordering signs for the following the Sharp Right, Sharp Left, and S Curve on 250th, Sharp Right on Hector Rd, S Curve on Glider, Stop and Yield on Gaspirilla Loop and a Stop sign on Gaspirilla Trl. Seconded by Brian Behrens. Motion Carried.
Richard Smith discusses the property at the end of Half Moon Drive. Richard questions if the township would abandon the culdesac. They would like the turn around moved to
the East. Discussion about not finding records of the turn – around in the county records. Brian discusses the turn-around. Discussion followed. Matter tabled until August 04, 2020.
Motion by Brian Behrens to accept Resolution 2020-05. Seconded by Tony Platz. Motion carried. Resolution on 2020-05 on file.
Discussion on the cemetery and Cathy Selseth's concerns. Board will review the rules. Terry Long will haul in a load of Black Dirt.
Motion by Brian Behrens to spend up to $1000.00 dollars per computer. Seconded by Tony Platz. Motion carried.
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting:
b. Lake Emma Regular Meeting: August 04, 2020 at 7:00 pm
Motion by Brian Behrens to adjourn at 8:27 pm. Seconded by Tony Platz. Motion carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
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Lake Emma Township Meeting of August 04, 2020 Minutes
The Lake Emma Township Board of Supervisors Regular Meeting of August 04, 2020 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Irene Weis, Tony Platz, Clerk Nan Iles, Treasurer Jeff Adolphson,Terry Long, Justin Long, Candy Malm and Richard Smith.
Changes to the Agenda Candy Malm Item 8. no other changes approved as is.
Motion by Tony Platz accept the Clerk's Regular Meeting Minutes of July 07, 2020 Seconded by Brian Behrens. Motion carried.
Motion by Brian Behrens to approve the Treasurer's Report for the Month ending July 30, 2020. Seconded by Tony Platz. Motion carried.
Citizen's Money Market - $ 352,651.05
Northview Money Market - $ 16,849.17
Citizen's CD - $ 178,563.10
Citizen's Checking Account - $ 235.74
General Fund - $ 102,852.90
Road and Bridge - $ 445,446.16
Available Funds - $ 369,735.96
Total of All Accounts - $ 548,299.06
Candy Malm just started as SWCD supervisor. Handed out Nitrate level maps for Lake Emma Township.
Road Report submitted by Justin Long as follows:
We completed the gravel on 230th
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We managed to get enough moisture to grade two of the base one roads that we felt were in the roughest condition (South half of Holly and West half of Intrepid), but ran out of moisture before we could get to any of the others. We did receive a complaint about 270th being in bad shape, and although we felt it was holding up quite well considering the dry weather conditions, we will plan on grading it as soon as the weather cooperates.
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The month of July brought us two separate severe thunderstorms which required us to spend a couple of days clearing trees off of the roads to make them passable. The hardest hit areas seemed to be the Northern half of Lake Emma, but almost every road had a tree to cut.
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We received the order of signs we placed back in April for Lake Emma and installed them. We also have placed the order for the 2nd batch of signs and will install them as soon as we get them. Right now, the manufacturer is running about a month behind.
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We also removed the dead trees on Garnet with assistance from the power company earlier in the month.
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Justin states they will continue grading.
Brian states he has continued to work on 280th St and Holly. Brian will contact Brian Halbasch regarding cost of storm damage.
Richard Smith discusses Half Moon Dr turn-around. New turn-around would be at the edge of Half Moon Trail. Supervisor's Brian Behrens, Irene Weis and Tony Platz, Terry Long and Richard Smith will meet at the proposed turn-around on Half Moon Trail Saturday August 8that 9:30 am.
Richard Smith questions shooting on the State Land next to Pickeral Lake Access Road.
Cares Act Funding for Townships discussion Board will fill out the proper paper to request funding.
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting: TBD
b. Lake Emma Township Meeting September 01, 2020 at 7:00 pm
Motion by Brian Behrens to Adjourn the meeting, Seconded by Irene Weis Motion Carried. Meeting adjourned at 8:02 pm.
_____________________________ __________________________
Supervisor Brian Behrens Clerk Nan Iles
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​
Lake Emma Township Regular Meeting Minutes
of September 01, 2020
The Lake Emma Township Board of Supervisors Regular Meeting of September 01, 2020 at 7:00 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Irene Weis, Tony Platz , Clerk Nan Iles, Treasurer Jeff Adolfphson,Terry Long and Justin Long Steve Fisher and Rachel .
Changes and additions to Agenda: Stimulus package and Cemetary, approved with changes.
Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of August 04, 2020. Seconded by Irene Weis. Motion carried.
Motion by Brian Behrens to approve the Treasurer's Report for the Month ending August 31, 2020. Seconded by Tony Platz. Motion carried.
Citizen's Money Market - $ 315,930.43
Citizen's Checking Account - $ 235.74
Northview Money Market - $16,851.66
Citizen's CD - $ 179,485.76
General Fund - $ 100,885.67
Road and Bridge - $ 411,617.92
Total of all accounts: $ 512,503.59
Available Funds - $ 333,017.83
Jeff Adolfson discusses Matit Premium Breakdown Summary Minnesota Association of Townships Insurance Trust.
Brian discusses the cares act funding. Brian Behrens did fill out the form and sent it in.
Brian stated there was a conference call on line from August 25th, 2020. Brian would like the board to think about what we would like to use the money once it is received.
Road Report – Justin Long submitted the road report as follows:
Continued with the normal grading schedule as the weather allowed. Earlier this month, we did receive enough rain to grade and pack the Base One gravel on the middle section of 270th and the southern half of Holly Rd, which we felt were the roads that needed it the most. We were able to get the other roads (Holly and Intrepid) on the last day of the month.
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Completed putting new gravel on Harmony Rd, Hector Rd, and Glider Dr.
There were about 4 spots on Glacier Rd that we had to spot gravel due to the heavy rains we've been receiving.
We have received the 2nd batch of signs that Lake Emma had ordered and will be installing them shortly.
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Continuing into September, we will plan to continue grading along with the Base One roads when the weather cooperates. We also plan to do some shouldering on some of the paved roads where needed and to start the second round of ditch mowing. Justin stated they will be spot shouldering on paved roads.
Brian discusses 280th, regarding snowmobiles and driveway. He stated 280th is a minimum maintenance road. Brian will talk to the snowmobile club and the homeowner in regards to the matter.
Brian Behrens discusses the the change of the turn-around on Half Moon Dr. The board agrees the need the turn-around by Harebell Road.
Rachel Fisher submits Photo of the shed they would like to move the shed is 12 X 14. They would like to move it across the road. Steve stated they would be able to move the shed over on top of the drain field. Brian questions Terry regarding if it would limit the road maintenance. Terry questions Steve about his use of the Shed.
The board will approve the move of the Shed as long as it is not permanent.
The matter will be placed on the October Agenda.
Irene discusses a call she received for a resident regarding urns at the Cemetery. Irene informed the resident to call Cathy Selseth.
Fall Road Tour scheduled on 09/18/2020 at 2:30 pm.
Mail in Ballots will be mailed out in Mid September.
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting: TBD
b. Lake Emma Regular Meeting: October 06, 2020 at 7:00 pm
Motion by Brian Behrens to adjourn at 8:10 pm. Seconded by Tony Platz. Motion carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
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Fall Road Tour September 18, 2020
The Fall Road Tour commenced on September 18, 2020 at 2:30 pm. Present Supervisor Brian Behrens, Irene Weis, Clerk Nan Iles, Treasurer Jeff Adolphson and Terry Long.
Intrepid – Reviewed the re graveling on the West End of Intrepid. Dead Trees and Brushing will
need to be done. Also inspected the re shouldering on Intrepid.
Harmony – Inspected the re graving
Hector – Inspected the re graving. Brushing needs to be done.
Glider – Stumps were removed prior to re graveling, Trees need to be removed and brushing.
Glacier – Inspected spot graveling
Grouse – Inspected shouldering
230th - Inspected re graveling
Gasperilla – Will continue to Crack Seal the Northwest end before the stop sign.
The Road tour ended at 3:45
​
Lake Emma Township Regular Meeting Minutes
of October 06, 2020
The Lake Emma Township Board of Supervisors Regular Meeting of October 06, 2020 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Irene Weis, Tony Platz, Clerk Nan Iles, Treasurer Jeff Adolfphson, Justin Long, Terry Long, Richard and Jan Nierenhausen, and Robb Swanson.
Changes and additions to Agenda: No additions to the agenda
Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of September 01, 2020. Seconded by Irene Weis. Motion carried.
Motion by Brian Behrens to approve the Treasurer's Report for the Month ending September 30, 2020. Seconded by Irene Weis. Motion carried.
Citizen's Money Market - $ 118,784.06
Citizen's Checking Account - $ 235.74
Northview Money Market - $ 16,893.04
Citizen's CD - $ 179,485.76
General Fund - $ 119,019.80
Road and Bridge - $ 369,327.30
Total of all accounts: $ 488,347.10
Available Funds - $ 308,861.34
Road Report – Submitted report by Justin Long
Continued with the normal grading schedule as the weather allowed. When we graded the base one roads last month, Holly Rd was holding up very well. We recommended during the road tour that we could delay putting new gravel and base one on the southern end until next year. The road has become quite rough in the last couple of weeks, but this is due to the very dry weather we have been dealing with lately. As soon as we get some decent rain, we will plan on grading it.
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Did some spot shouldering on various paved roads where needed. Most of the paved roads required at least a load of gravel.
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Installed the 8 new road signs that the township ordered last July. The next batch of signs I would recommend the township replaces are: No Shoulder, Speed Limit 20, Sharp Left, and S curve+yellow 20mph on Green Pines Rd, No Shoulder, Right Curve+yellow 15mph, and 2 Speed Limit 20 signs on Garnet.
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Used a stump grinder to remove the stumps that were on the very edge of the road on Garnet and Glider. These stumps would have been hazardous in the winter and needed to be removed.
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Dug out and cleaned a plugged culvert on Intrepid Rd.
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Completed the mowing.
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Continuing into October, we will plan to continue grading along with the Base One roads when the weather cooperates. This is usually the time of year that we start crowning the roads harder to prepare for winter. We also plan to do some light tree trimming to clear some of the limbs that are starting to reach the edges of the roads.
Brian stated he received the paperwork requested from Steve Fisher regarding moving his shed. Terry stated they have already moved the shed.
Tim Skadberg is requesting the board approve boring under the road for his Septic line. The board requested a copy of his plan from the designer before approving his request.
Cares Act – Board discusses the uses of the Cares Act Funding.
Motion by Brian Behrens to approve the Resolution Expending Coronavirus Aid, Relief, and Economic Security (Cares) Act Funds 2020-06, Seconded by Tony Platz. Motion carried. Resolution Expending Coronavirus Aid, Relief, and Economic Security (Cares) Act Funds 2020-06 on file.
Robb Swanson requested the Board to Approve Zorbaz's Annual Liquor License.
Motion by Brian Behrens to approve Resolution 2020-07, Zorbaz's annual Liquor License for on/off sale. Seconded by Tony Platz. Motion carried. Resolution 2020-07 on file.
Discussion by the Broad regarding the use of the Town Hall Parking lot for an Emergency Landing Pad. Matter tabled until November meeting.
Irene Weis discussed the report for Matit Insurance adjuster regarding the Town Hall.
Mail in Ballots was discussed. A sign will be hung on the door stating the Town Hall is closed. All ballots must be mailed or taken directly into the Hubbard County Courthouse.
Richard and Jan Nierenhausen discussed their concerns regarding the safety of 280th and the snowmobile trail. Brian stated he would again get in touch with Richard Ohm to arrange a meeting to discuss options and the safety concerns.
The board reviewed the design for the Big Sand Access. Discussion followed.
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting: Date and Time –TBD
b. Lake Emma Township Meeting: Rescheduled to November 10, 2020 7:00 pm, due to Elections. Canvas Board November 10, 2020 at 6:30 pm.
Motion by Brian Behrens to adjourn the meeting at 8:45 pm, seconded by Tony Platz. Motion carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
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​
Lake Emma Township Regular Meeting Minutes
of November 10, 2020
The Lake Emma Township Board of Supervisors Regular Meeting of November 10, 2020 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Irene Weis, Tony Platz, Clerk Nan Iles, Treasurer Jeff Adolfphson, and Justin Long.
Changes and additions to Agenda: Big Sand Public Access Project
Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of October 06, 2020. Seconded by Irene Weis. Motion carried.
Motion by Brian Behrens to approve the Treasurer's Report for the Month ending October 31, 2020. Seconded by Tony Platz. Motion carried.
Citizen's Money Market - $ 111,048.06
Citizen's Checking Account - $ 235.74
Citizen's Money Market General Fund and Road and Bridge $ 265,240.07
Northview Money Market - $ 16,854.47
General Fund - $ 111,283.80
Road and Bridge - $ 350,532.24
Total of all accounts: $ 461,816.04
Available Funds - $ 282,330.28
Total Claims - $ 27,063.75
Road Report – Submitted by Justin Long
Continued with the normal grading schedule as the weather allowed. We did end up with enough moisture to grade and pack all of the base one roads before the first winter storms showed up. Since we received back to back early winter storms, we ended up plowing all of
the roads. Some of the roads were plowed with a grader, since the gravel wasn't completely froze down, yet. Also because the gravels were not froze down, we waited until the 2nd storm had passed before we plowed everything. We also spent a little time sanding some of the gravel roads that got slick due to these storms.
Used a Mini-Excavator and brush head to cut some of the brush on Intrepid Rd. Hoping to do some more of this before the weather completely turns. Received the new signs that were ordered last month and plan to install them soon.
Continuing into November, we are pretty much getting things ready for winter. If we have any roads that need grading and the weather allows us to improve them, we will jump on them to keep everything as smooth as possible. Otherwise, we will be into the winter road maintenance, with plowing and sanding.
Cares Act discussed regarding any money we received. Board discussed what we will purchase with the remaining amount.
Motion by Tony Platz for Brian Behrens and Jeff Adolphson to spend up to $5718.00 from the Cares act on Equipment for Lake Emma Township. Seconded by Brian Behrens. Motion Carried.
Brian discussed the concerns from 280th. A meeting took place between Jan and Richard Nierenhausen and Richard Olm.
Emergency Landing Pad. Brian stated he has asked Sentence to Serve to cut the trees on the corner of the parking lot. Justin Long stated they would be able to cut the trees. Brian will talk to an electrician about moving the light. Brian will discuss moving the sign with the owner.
Concerns from the floor. Discussed a E-Mail received from Barb Kimmer regarding the plans for the Big Sand Access the Board has decided to take no action at this time.
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting: Date and Time –TBD
b. Lake Emma Township Meeting: December 01, 7:00 pm
Motion by Brian Behrens to adjourn the meeting at 8:15 pm, seconded by Tony Platz. Motion Carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
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Lake Emma Township
Canvas Board Minutes November 12, 2020
Board members were sworn in as the Board of Canvass. Clerk, Nanette Iles, provided the November 12, 2020 Election Canvass Report (on file). Township results are as follows:
The official tally of the Township Supervisor C Election ( 4 Year Term) of the Township of Lake Emma is certified as follows: Tony Platz545, write in 2. Tony Platz is declared the winner of the Township Supervisor C Election ( 4 Year Term ) with term of office to commence on January 1, 2021.
The official tally of the Township Supervisor B ( 4 Year Term) is certified as follows: Blake Johnson 306, Irene Weis 298 Write in 5. Blake Johnson is declared the winner of the Township Supervisor B ( 4 Year Term ) with term of office to commence on January 1, 2021.
The offical tally of the Township Clerk ( 4 Year Term ) is certified as follows: Nanette Iles 538, Write in 3. Nanette Iles is declared the winner of the Township Clerk with term of office to commence on January 1, 2021.
Motion by Tony Platz and seconded by Brian Behrens to adopt the following resolution:
Lake Emma Township
Board of Canvass
November 12, 2020
The Lake Emma Township Board of Supervisors convened at 7:00 PM. at the Lake Emma Town Hall on Thursday November 12, 2020. The Pledge of Allegiance was recited. Board members present were Supervisors Brian Behrens, and Tony Platz. Also present was Clerk, Nan Iles. The purpose of the meeting was to review and certify the results of the Township Election held on Tuesday, November 3, 2020.
Board members were sworn in as the Board of Canvass. Clerk, Nan Iles, provided the November 3, 2020 Election Canvass Report (on file). Township results are as follows:
Precinct Votes Absentee Votes Total Votes
Supervisor Seat A
Anthony L. Platz 545 0 545
Supervisor Seat B
Irene L. Weis 298 0
Supervisor Seat B
Blake Johnson 306 0
Clerk
Nan Iles 538 0
Motion by Brian Behrens seconded by Irene Weis to adopt the following resolution:
RESOLUTION 2020-08
A RESOLUTION CANVASSING THE November 12, 2020, TOWNSHIP ELECTION RETURNS AND DECLARING RESULTS
(On File)
Motion by Tony Platz to adjorn the meeting, seconded by Brian Behrens. Motion Carried.
Meeting adjourned at 7:15 PM.
Brian Behrens, Chair
ATTEST:
Nanette Iles, Clerk
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​
Lake Emma Township Regular Meeting Minutes
of December 01, 2020
The Lake Emma Township Board of Supervisors Regular Meeting of December 01, 2020 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Irene Weis, Tony Platz, Clerk Nan Iles, Treasurer Jeff Adolfphson, Terry Long and Justin Long.
Changes and additions to Agenda: no changes, Agenda approved
Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of November 10, 2020. Seconded by Irene Weis. Motion carried.
Motion by Brian Behrens to approve the Treasurer's Report for the Month ending November 30, 2020. Seconded by Tony Platz. Motion carried.
Citizen's Money Market - $ 11,750.95
Citizen's Money Market Road and Bridge - $ 139,543.96
Citizen's Checking Account - $ 235.74
Citizen's CD - $ 179,485.76
Northview Money Market - $ 16,855.85
General Fund - $ 101,986.69
Road and Bridge - $ 335,884.14
Total of all accounts: $ 437,870.83
Available Funds - $ 258,385.07
Last check #4201
Motion by Tony Platz for Resolution 2020-09 for Lake Emma Township polling place for 2021. Seconded by Brian Behrens. Motion carried.
Road Report – Submitted by Justin Long
Lake Emma Road Report for December 1, 2020
Hello, here are the things we worked on in Lake Emma Township in November.
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Graded a few of the roads to clean them up after the October snowstorms.
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Due to some freezing rain and some melting, we spent some time sanding the paved roads and some of the gravels where needed.
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Used a small excavator to dig out and clean a culvert on Green Pines Rd that was plugged.
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Installed the 8 new signs that were ordered back in October.
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Fixed 3 washouts/potholes on Holly Rd.
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Cut and removed the small group of trees in the NE corner of the Town Hall parking lot.
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Moving forward into December, we are into the winter maintenance schedule since everything is pretty much froze up. As long as the conditions allow, we are also planning to do some more brushing with the mini-excavator to clean up some of the right of ways and remove any trees that are leaning into the road.
Cares Act – Unspent funds $3708.05. We will transfer/send a check for the unspent money
to Hubbard County Auditor's Office.
Property Evaluation correspondence shall be discussed at the January 05, 2020
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting: TBD
b. Lake Emma Township Meeting: January 05, 2020
Motion by Brian Behrens to adjourn the meeting at 8:05, seconded by Tony Platz. Motion carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk