LAKE EMMA TOWNSHIP
2023 Meeting Minutes
LAKE EMMA TOWNSHIP REGULAR MEETING
DATE: January 03, 2023, at 7:00 pm
The Lake Emma Township Board of Supervisors Regular Meeting of January 03, 2023
was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The
Pledge of Allegiance was recited. Present Brian Behrens, Tony Platz, Brian Long, Nan Iles, Jeff Adolphson, Gene Hanson, Terry Long, Bruce Rolando, Rita Rolando, Bob Berdahl.
CHANGES OR ADDITIONS TO AGENDA – Minutes, Survey
CLERKS' REPORT – Motion by Brian Behrens to except the Clerk’s report of December 6, 2022. Seconded by Tony Platz. Motion Carried
TREASURER'S REPORT
General Fund
Citizens Money Market - $ 88,300.38
Citizen’s Money Market Deposits - $ 128,401.41
Citizen’s Checking - $ 321.88
Total - $ 128,723.29
Road and Bridge Fund
Citizens Money Market - $ 175,416.85
Citizens Money Market Deposits - $ 280,936.48
Northview Bank Money Market - $ 16,891.00
Citizen’s CD - $ 183,213.45
Road & Bridge Balance - $ 481,040.93
Balance all Accounts - $ 611,067.91
Balance Available - $ 427,854.46
Motion Brian Long to approve the Treasurers report ending December 31. 2022 Seconded by Tony Platz, Motion carried.
Reorganization:
Motion by Brian Long to nominate Brian Behrens for Chairman. Seconded by Tony Platz. Motion Carried
Motion by Brian Behrens to nominate Tony Platz as Vice Chair. Seconded by Brian Long. Motion carried.
Motion by Tony Platz to approve the following listed below. Seconded by Brian Long. Motion carried.
Regular Meeting Dates: 1st Tuesday of each Month unless rescheduled due to Holiday.
or Election activities, 7:00 PM, Lake Emma Town Hall
Official Newspaper: Park Rapids Enterprise
Official Depositories: Citizen's National Bank and Northview Bank
Compensation: Per Resolution 23-01
Motion by Brian Long to approve Resolution 23-02 Designated polling place for 2023. Seconded by Tony Platz. Motion Carried.
Resolution 2023-02 on file.
ROAD REPORT
We've been busy snowplowing and sanding to keep the roads as clean as possible.
Plowed the town hall 4 times.
Replaced the three signs that were stolen from Gaspirilla Dr. (Stop, Yield, and Speed Limit 20)
Have done quite a bit of tree clean up, due to all of the heavy snow that fell last month. We will continue to monitor the roads and keep cutting what's necessary to keep traffic flowing.
Discussed the end of Indigo and issues with plowing with the heavy snow on the trees. Brian Long will reach out to the residents at the end of Indigo. Terry discusses Get Around Road. Discussion followed. The Board discussed the request from Mantrap township regarding Get Around Dr. The Board decided Long Construction should just keep maintaining the road.
The board discusses pros and cons of using Durablend. Terry questions if Durablend is grade able. Terry discusses the cons of having to many roads that need to be graded right after a rain. Jeff states the Durablend does not migrate. Suggestion from Jeff is the Board get together to set a policy on why they would use Calcium Chloride or Durablend.
The board has decided to take no action at this time regarding the use of Calcium Chloride or Durablend.
Bob Berdahl discusses the Healthy Lakes Program. Bob submitted a Program Summary and accomplishments in 2022. Bob discusses where the money is used. Gene Hanson discusses the contract submitted by the Healthy Lakes Program. Submission from the Healthy Lakes on file.
Bruce Rolando questions who the board of directors are for Healthy Lakes. Bob Berdahl states there are no Board members, just three individuals who decide where the money is applied. Bob Berdahl discusses statues allowing the Board to contribute money to Healthy Lakes. Discussion followed. The Board agrees to sign a contract for the AIS watercraft Inspection Hours.
Motion by Tony Platz to go ahead with the Watercraft Inspection contract for $10,800. Seconded by Brian Long. Motion Carried.
Set Date for Board of Audit Suggest February 08, 2023– 6:00 PM (Prior to Reg Meeting)
Donation requests as approved on March 08, 2022
Hubbard County 1st Responders $2,000 statue 465.037
Hubbard County Food Shelf $ 400 statue 465.039
Hubbard County Historical Society $ 100 statue 138.053
Kinship of the Park Rapids Area $1,500 statue 471.935
Park Rapids Area Library $1,500 statue 471.85
Let’s Go Fishing $200 statue 471.15-.16
North Country Trail $200 statue 471.15-.16
Brian Long discusses the Statue of authorizing the board to give money to the library.
Motion by Brian Long to approve the donation requests with corresponding statues. Seconded by Tony Platz. Motion Carried.
Brian Behrens stated the survey is tabled until further notice.
CONCERNS FROM THE FLOOR
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting: January 30, 2023, Zoom Meeting 7:00 pm
b. Board of Audit February 07, 2023, at 6:00 pm
c. Lake Emma Township Meeting: February 07, 2023, at 7:00 pm.
Motion by Brian Long to Adjourn the meeting at 8:50 pm. Seconded by Tony Platz. Motion Carried.
_____________________________ ____________________________
Chairman Brian Behrens Clerk Nan Iles
Lake Emma Board of Audit
February 7, 2023
The Lake Emma Township Board of Audit of February 7, 2023, was called to order at 6:00 pm. By Chairman Brian Behrens. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Tony Platz, Brian Long, Clerk Nan Iles, Treasurer Jeff Adolphson.
The Cash Basis Accounting Report and Statement of Indebtedness reports were also reviewed. Statements of Disbursement and Receipts and budget reports were reviewed. The Levy recommendations shall be discussed at the March regular meeting.
Meeting Adjourned
Signatures of all board members
Brian Behrens_______________
Tony Platz _______________
Brian Long ______________
Clerk Nan Iles ______________
Date 02-07, 2023
Lake Emma Township Regular Meeting Minutes
of February 07, 2023
The Lake Emma Township Board of Supervisors Regular Meeting of February 7, 2023
was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. Members present: Supervisors Brian Behrens, Tony Platz, Brian Long, Clerk Nan Iles, Treasurer Jeff Adolphson, Justin Long.
Changes and additions to Agenda: no changes to agenda
Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of January 03, 2023. Seconded by Brian Behrens. Motion carried.
TREASURER'S REPORT
General Fund
Citizens Money Market - $ 95,933.24
Citizen’s Money Market Deposits - $ 98,363.82
Citizen’s Checking - $ 621.88
Total - $ 98,985.70
Road and Bridge Fund
Citizens Money Market - $ 265,823.64
Citizens Money Market Deposits - $ 272,219.07
Northview Bank Money Market - $ 16,892.87
Citizen’s CD - $ 183,213.00
Road & Bridge Balance - $ 472,324.94
Ending Balance – $ 370,582.89
Balance all Accounts - $ 583,610.64
Balance Available - $ 400,397.64
Motion by Brian Long to approve the Treasurer's Report for the Month ending January31,2023. Seconded by Tony Platz. Motion carried.
Road Report – Justin Long submitted the road report as follows:
Normal snowplowing and sanding.
Used the loader to clean up turnarounds.
Used the graders to scrape ice and wing back the roads to widen them and make more room.
Plowed the town hall 2 times.
Moving into February, we will keep with the winter maintenance schedule. We will focus on snowplowing, sanding, and tree cutting where it's needed.
Brian Long discusses an email he received from a resident on Grouse Road.
Brian Long also discusses going out to Indigo with Terry Long. They reviewed the trimming of the trees along Indigo at the end of the road. The residents are fine with trimming the trees. The Board agrees the trees should be trimmed at the end of Indigo. Brian Long discusses Glider Dr. may need to trim a couple trees on Glider Dr. discussion followed. Brian Long also received a call from a resident on Holly Rd. The Resident would like to Vacant the easement. The party was informed to talk to the County regarding the property.
Brian Long discusses Road Maintenance Policy and setting Road Standards for our roads. Discussion followed.
Brian Long questions if there is any grant money for future road projects.
Levy discussion tabled until March meeting.
Record retention was discussed. Matter tabled until March Meeting.
Sentence to Serve will be tabled until March Meeting once we have the bill for services.
Moderator discusses Annual Meeting.
Tony discusses Hubbard County Township meeting Reno Wells discussed Student Scholarship, Cyber Scam, Cory Aukes Hubbard County Sheriff, handed out calls received for townships.
DNR discussed Predators, Land Transfers (Question on Potato Lake)
Hubbard County AIS,Rising prices reduced hours better information on need.
Challenge to find inspectors.
MAT U Free this year. $140 per township next year.
MAT Insider Articles, Training, Cyber Theft Warning
Discussion regarding get around road. Brian Behrens will call contact Mantrap Township regarding a contract.
CORR ESPONDENCE AND REMINDER
a. Hubbard County Township Meeting – March 20th, 2023, Hart Lake – 7:00 pm
b. Lake Emma Township Regular: March 07,2023 at 7:00 p.m.
c. Annual Meeting Tuesday March 14, 2023 at 7:00 pm.
d. Spring Short Courses April 5th, Bemidji, MN
e. Board of Appeal and Equalization May 05, 2022, 9:00 a.m.
Motion by Brian Long to adjourn the meeting. Seconded by Tony Platz. Motion carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
​
Lake Emma Township Regular Meeting Minutes Of March 07, 2023 The Lake Emma Township Board of Supervisors Regular Meeting of March 7, 2023, was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Tony Platz Via Face Time from 861 Oviedo Toad, The Villages, Fl, Brian Long, Clerk Nan Iles, Treasurer Jeff Adolfphson, and Justin Long. Changes and additions to Agenda: No changes Motion by Brian Long to accept the Board of Audit Minutes of February 07, 2023. Seconded by Tony Platz. Motion carried. Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of February 07, 2023. Seconded by Brian Long. Motion carried. TREASURER'S REPORT General Fund Citizens Money Market - $ 96,109.76 Citizen’s Money Market Deposits - $ 96,409.76 Citizen’s Checking - $ 321.88 Road and Bridge Fund Citizens Money Market - $ 257,520.84 Citizens Money Market Deposits - $ 284,492.23 Northview Bank Money Market - $ 16,894.81 Citizen’s CD - $ 183,213.00 Road & Bridge Balance - $ 484,600.04 Ending Balance – $ 380,901.99 Balance all Accounts - $ 581,331,68 Balance Available - $ 398,118.68 Motion by Brian Long to approve the Treasurer's Report for the Month ending February 28, 2023. Seconded by Tony Platz. Motion carried. Road Report submitted by Justin Long Normal snowplowing and sanding. Plowed the Town Hall 2 times. Spent some time winging back roads with the grader. Moving into March, we will keep with the winter maintenance schedule, which includes scraping ice and snow on the roads when the temperature allows for it. Brian questions if they are going trim the trees on Intrepid. They will be working on it this week. Justin discusses Crack sealing this spring. Trying to figure out a way to get the crack seal to stay and not stick to people’s tires. The Board agrees for them to use the new product De-tack. Brian Long discusses a power point he put together for a Road Policy Review. Discussed the difference between our policy, White Oak, and Henrietta township. Brian Long also discusses looking into getting grants Two recommendations developing a spreadsheet for money spent on roads. And he will keep working on the road policy. Tony questions Grants and roads and tax forfeited land and the road policy. Discussion followed. Brian Behrens discusses Mantrap Township Road agreement regarding Get Around Road. Discussion followed. Brian Behrens will talk to Mantrap supervisors regarding this matter. Discussion regarding the Levy for 2024. The board discusses the General Fund Levy they agree to leaving the General Fund Levy at $100,00.00 and the Road & Bridge Fund at $260,000.00. Brian Long discusses Record retention. Nan will contact Lynne Erickson to see if she is interested in taking care of our record retention. Sentence to Serve – Tabled Survey - Tabled CORRESPONDENCE AND REMINDERS a. Hubbard County Township Meeting – March 20th, 2023, Hart Lake – 7:00 pm b. Lake Emma Township Regular: April 04, 2023, at 7:00 p.m. c. Annual Meeting Tuesday March 14, 2023, at 7:00 pm. d. Spring Short Courses April 5th, Bemidji, MN e. Board of Appeal and Equalization May 05, 2022, 9:00 a.m. Motion by Brian Long to adjourn the meeting at 8:50 pm, seconded by Tony Platz. Motion carried.
______________________________ _______________________
Brian Behrens Chairperson Nan Iles Clerk
​
Lake Emma Township Regular Meeting Minutes
of April 04, 2023
The Lake Emma Township Board of Supervisors Regular Meeting of April 4, 2023, was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Tony Platz Via Telephone from 861 Oviedo Road, The Villages, Fl, Brian Long, Clerk Nan Iles Via Telephone 1890 Hartman Dr, Treasurer Jeff Adolphson, Justin Long.
Changes and additions to Agenda: agenda as is.
Motion by Brian Behrens to accept the Clerk's Regular Meeting Minutes of March 07, 2023. Seconded by Brian Long. Motion carried.
TREASURER'S REPORT
General Fund
Citizens Money Market - $ 89,205.21
Citizen’s Money Market Deposits - $ 89,205.21
Citizen’s Checking - $ 321.88
Total - $ 89,205,21
Road and Bridge Fund
Citizens Money Market - $ 273,588.88
Citizens Money Market Deposits - $ 273,588.88
Northview Bank Money Market - $ 16,896.96
Citizen’s CD - $ 183,213.00
Ending Balance - $ 473,698.84
Balance all Accounts - $ 585,645.65
Balance Available - $ 402,432.65
Discussed fire contract, will wait to send check until after the meeting with the City of Park Rapids on April 12, 2023.
Motion by Brian Long to approve the Treasurer's Report for the Month ending March 31, 2023. Seconded by Tony Platz. Motion carried.
Road Report – Justin Long submitted the road report as follows:
Normal snowplowing and sanding.
Plowed the Town Hall 5 times.
Completed another round of scraping ice and winging back roads with the grader.
Used the Loader to open turnarounds.
Moving into April, we still seem to be stuck with the winter maintenance schedule, which includes scraping ice and snow on the roads. Once the snow finally begins to melt and the roads bare up, we can begin crack sealing. Discussed tree trimming and snow plowing on Intrepid. Brian Long discussed receiving a call from contractor working on a home and had some questions for Justin and filling out a permit for septic on the other side of the road. Brian Long received a call from a resident on Ithaca regarding placing Chloride on the roads. Brian Long will call the resident back and inform him we do not maintain that road and the township does not use Chloride on our roads.
Brian Long will continue to work on spread sheets. Justin stated we will look at the contract regarding tree trimming. Brian Long also questions billing on different things.
Brian Behrens will continue to try and contact Mantrap Township regarding Get Around Dr.
Justin states he has not noticed it being plowed.
Brian Long discusses Grant applications, we will discuss this more after the Spring Road Tour
Brian Long also discussed the Hubbard Township meeting and the possibly of other grants.
Brian Long questioned the construction of 40 and Hwy 7. Discussed placing a Bid for Hunter Road this year.
Motion by Brian long to include Hunter Road in the County bid for this year. Seconded by Brian Behrens. Motion carried.
Survey -Tabled until further notice.
Sentence to Serve - Tabled until May meeting.
CORRESPONDENCE AND REMINDERS
a. Hubbard County Township Meeting – May 15, 2023-White Oak
b. Lake Emma Township Regular: May 02, 2023, at 7:00 p.m.
c. Spring Short Courses April 5th, Bemidji, MN Postponed
d. Board of Appeal and Equalization May 05, 2022, 9:00 a.m.
Motion by Brian Long to adjourn the meeting at 7:40 pm. Seconded by Brian Behrens. Motion carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
​
Lake Emma Township Regular Meeting Minutes
of May 02, 2023
The Lake Emma Township Board of Supervisors Regular Meeting of May 02, 2023
was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Tony Platz, Brian Long, Clerk Nan Iles, Treasurer Jeff Adolphson, Justin Long, Terry Long.
Changes and additions to Agenda: Widseth Grants, Sentence to Serve all under concerns from the floor.
Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of April 04, 2023. Seconded by Brian Long. Motion carried.
TREASURER'S REPORT
General Fund
Citizens Money Market - $ 39,238.79
Citizen’s Money Market Deposits - $ 39,238.79
Citizen’s Checking - $ 50,543.21
Road and Bridge Fund
Citizens Money Market - $ 257,221.45
Citizens Money Market Deposits - $ 257,221.45
Northview Bank Money Market - $ 16,899.04
Citizen’s CD - $ 183,213.00
Ending Balance - $ 457,333.49
Balance all Accounts - $ 547,095.49
Balance Available - $ 363,882.49
Motion by Brian Long to approve the Treasurer's Report for the Month ending April 30, 2023. Seconded by Tony Platz. Motion carried.
Road report submitted by Justin Long, here are the things we worked on in Lake Emma Township in April
Some late season snowplowing and sanding.
Cleaned up the brush at the end of Indigo Dr.
Moving into May, we are finally seeing the weather change to spring. We will begin grading roads when the conditions allow and will start crack sealing soon.
Brian Behrens stated he received two different telephone calls from residents regarding placing new driveways.
Brian Long discussed the property seeking permission to place septic on the other side of the township road.
Jeff Adolphson states if Hunter Road goes it will start in September to be done in October.
Brian Long discusses new Road Contract. Also states the State of Minnesota has a contract to follow. Terry states they will look at the instructions. Discussion followed.
Spring road tour will take place on Wednesday May 24th at 4:00 pm. The road tour will commence at the Town Hall.
Record retention shall be tabled until the June meeting.
Brian Long states he went to the Weed Control meeting. Lake Emma has two different types of weeds in our township.
Brian Long and Brian Behrens discussed meeting held at the Park Rapids City Hall regarding the Fire Contract. Discussed the increase in the cost of the fire contract. Discussion followed.
Sentence to Serve the board approves their services again.
Motion by Tony Platz to pay Sentence to service for the years 2020 in the amount of $ 2017.50, 2021 in the amount of 1223.75 and 2023 in the amount of 1050.00 for a total of $ 4291.25. Seconded by Brian Long. Motion carried.
The regular July meeting shall be rescheduled to July 5th at 7:00 pm.
CORRESPONDENCE AND REMINDERS 2017.50, 2021
a. Hubbard County Townships Meeting: May 15, 2023, White Oak 7:00 pm
b. Lake Emma Township Meeting June 06, 2023, at 7:00 pm
d. Board of Equalization – May 05, 2023, at 9:00 am
Motion by Brian Behrens to adjourn the meeting. Seconded by Brian Long. Motion carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
​
Lake Emma Township Regular Meeting Minutes of June 6, 2023 The Lake Emma Township Board of Supervisors Regular Meeting of June 6, 2023, at 7:00 was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Tony Platz, Brian Long, Clerk Nan Iles, Treasurer Jeff Adolfphson, Jody Yliniemi, Ann Decoster, John Decoster, Karen Herborn, Harold Spillman, Loren Tolkkinen, Mark Wisch, Bev Wisch, Larry Feela, Cindy Feela, Justin Long and Terry Long. Changes and additions to Agenda: Loren Tolkkinen placed under concerns form the Floor. Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of May 02, 2023. Seconded by Brian Long. Motion carried. Road Tour report tabled until July meeting. Road Report – Justin Long submitted the road report as follows: Graded all gravel roads, including the base one road. Finished crack sealing Indigo, Intrepid, Grouse, and Inward Loop. Fixed some potholes on Hunter drive with some cold mix. Fixed a couple of signs on Gaspirilla and Hunter. Also, ordered a new handicapped parking sign for the town hall. Used the woodchipper to clean up some trees on Intrepid, Hartman, and 250th. Moving into June, we are back to our normal maintenance schedule. We will grade roads when the conditions allow it and begin working on roads that were approved during the road tour. TREASURER'S REPORT General Fund Citizens Money Market - $ 19,634.14 Citizen’s Money Market Deposits - $ 22,322.73 Citizen’s Checking - $ 357.30 Road and Bridge Fund Citizens Money Market - $ 247,929.42 Citizens Money Market Deposits - $ 247,929.42 Northview Bank Money Market - $ 16,901.19 Citizen’s CD - $ 183,213.00 Ending Balance - $ 270,252,15 Balance all Accounts - $ 520,889.55 Balance Available - $ 337,676.55 Motion by Brian Long to approve the Treasurer's Report for the Month ending May 31, 2023. Seconded by Tony Platz. Motion carried. Kathy Feela discusses Intrepid Road states the road is very rough and complains about the dust. Steve Decoster complains about the dust. Brian Long discusses the roads. And what we do to investigate paving the road. Discussion followed. Jody Yliniemi discusses septic system regarding property on Grouse Road. He is requesting permission from the board to set the septic tank as close to the 33-foot line as possible. Motion by Brian Long to allow Brian Behrnes to sign a contract for Jodi Yliniemi Razer Construction which would include, a flush mount, pump pedestal, outside right away and within the easement, also states the township would be held harmless, must attach to the tank riser. He will also request a boring permit form and send it to the clerk. Seconded by Tony Platz. Motion carried. Kathy Selseth discusses Cemetery. Submitted all the property she had sold since she took over. Discussion with Loren Tolkkinen regarding his contract for the township assessor. Tabled until the July meeting. The board will investigate contract law. Resolution for Retention of Records Tabled until July. CORRESPONDENCE AND REMINDERS a. Hubbard County Townships Meeting: July 17, 2023, at 7:00 pm Farden Township b. Lake Emma Regular Meeting: July 05, 2023, at 7:00 pm. Motion by Brian Behrens to adjourn at 8:40 pm. Seconded by Tony Platz. Motion carried.
______________________________ _____________
Brian Behrens Chairman Nan Iles Clerk
​
​
Lake Emma Township Regular Meeting Minutes
of July 05, 2023
The Lake Emma Township Board of Supervisors Regular Meeting of July 05, 2023
was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Tony Platz, Brian Long, Clerk Nan Iles, Treasurer Jeff Adolphson, Justin Long, Terry Long.
Changes and additions to Agenda:
Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of June 06, 2023. Seconded by Brian Long. Motion carried.
Verbal report of Spring Road Tour Report by Jeff Adolphson: Spring Road Tour commenced at 4:00 p.m. on May 25th, 2023. Left Lake Emma Town Hall, proceeded to 40 to Harmony and Hector, Get Around Dr. discussed agreement with Mantrap Township. No changes at the time. Proceeded to Goldenrod Rd. the tour then proceeded to Cty Hwy 50 to Glider discussion regarding tree removal along the road, no decision was made. From Glider to tour continued to Glaser then W to CTY 50 to Cty Rd 7, turning on Grouse Rd to Cty 18. Turned West on Cty 18 across Cty Rd 4 then N on Green Pine Rd to East 230th. On to Gasperilla Trl Loop back to Green Pine Rd the E to the end of Garnet, returning to Green Pine Rd. The tour proceeded to Holly around Pickerel Lake to E 270th back to Cry Rd 4. Inward Loop was inspected then back to Cty 4 to Intrepid Road where Gravel and surface was inspected. The Paved end of Intrepid and Indigo was inspected, reviewing paving job completed last year and crack sealing from this spring. The tour then turned to Cty 24 to Cty Rd 7 turning on Hunter from Cty Rd 7 through to Cty Rd 40. Turning on Cty Rd 40 to 196 and 250th back to the Townhall ending the road tour at 5:45 pm.
Motion by Brian Long to approve the road report given by Jeff. Seconded by Tony Platz. Motion carried.
TREASURER'S REPORT
General Fund
Citizens Money Market - $ 14,909.32
Citizen’s Money Market Deposits - $ 72,819.99
Citizen’s Checking - $ 357.30
Citizens Money Market - $ 227,059.39
Citizens Money Market Deposits - $ 377,610.42
Northview Bank Money Market - $ 16,903.28
Citizen’s CD - $ 184,578.79
Ending Balance - $ 450,430.41
Balance all Accounts - $ 652,269.77
Balance Available - $ 467,690.98
Motion by Brian Long to approve the Treasurer's Report for the Month ending June 06, 2023. Seconded by Tony Platz. Motion carried.
Road report submitted by Justin Long,
Graded all gravel roads.
Graded and packed the base one roads (Intrepid, Holly, and 270th)
Did some tree and brush clean up due to some windy days.
Moving into July, we will continue with the normal maintenance schedule. We will grade roads when the conditions allow it and begin working on roads that were approved during the road tour.
Brian Behrens discussed a phone call he received regarding a request for a new road sign.
Brian Long discussed contracts and the need to put at bids.
Discussion regarding putting out bids for future contracts.
Assessors Contract the County Board may sign the contract; the Assessors is considered a professional service.
Motion by Brian Long for Record Retention according to the rules of MAT. Seconded by Tony Platz. Motion Carried.
Record Retention Resolution 23-03 of file.
CORRESPONDENCE AND REMINDERS
a. Hubbard County Townships Meeting: Hubbard County Township Meeting: July 17, 2023, 7:00 pm
b. Lake Emma Township Meeting August 1, 2023, at 7:00 pm
Motion by Tony Platz to adjourn the meeting at 8:20 pm. Seconded by Brian Long. Motion carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
​
​
Lake Emma Township Regular Meeting Minutes
of August 01, 2023
The Lake Emma Township Board of Supervisors Regular Meeting of August 01, 2023, at 7:00 was called to Order by Chair Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Brian Long, Tony Platz , Clerk Nan Iles, Treasurer Jeff Adolfphson, Terry Long, Leroy Condon, Peter Berzins, Ellen DeVault, Darrell DeVault, Judy Strange, Kjersten Schmid, Ron Jacobson, David Beck, Jane Rautio, Gary Stocker, Lynn Stocker, Jeff Duvay, Leroy Rausch , Chris Rausch, Cindy Feela, Larry Feela, Terry Long , Justin Long, and Bob Davidson.
Changes and additions to Agenda: HCTA moved under Hunter Rd, Assessors Contract placed in #10.
Motion by Brian Long to accept the Clerk's Regular Meeting Minutes of July 5, 2023. Seconded by Tony Platz. Motion carried.
TREASURER'S REPORT
General Fund
Citizens Money Market - $ 72,586.00
Citizen’s Money Market Deposits - $ 73,292.31
Citizen’s Checking - $ 357.30
Citizens Money Market - $ 366,558.91
Citizens Money Market Deposits - $ 368,395.10
Northview Bank Money Market - $ 16,905.42
Citizen’s CD - $ 183,213.00
Ending Balance - $ 441,687.41
Balance all Accounts - $ 642,199.17
Balance Available - $ 458,986.17
Motion by Tony Platz to approve the Treasurer’s Report Ending July 31, 2023. Seconded by Brian Long. Motion Carried.
Discussion regarding Interest Rate and cashing in CD to place in another Bank.
Road Report – Justin Long -Here are the things we worked on in Lake Emma Township in July:
Graded all gravel roads.
Finished the first round of ditch mowing (top cut).
section), Intrepid (through the cartway) and Holly (around the lake and up to 270th intersection). Used the Brush Cutter on Holly and Green pines ditches cleaned up. Will continue with Brush cutting and cleaning up ditches. Justin discusses the roads they will be adding gravel to.
Brian Long discussed a text message he received on Intrepid, regarding the Wash boarding. Brian asked how much rain is needed for Base 1 road. Justin stated they need a nice soaking rain to grade Base 1 roads. Discussion followed.
Brian Long discusses HCTA.
Discussed different ways to have Landowners pay for the pavement of roads.
Brian Long feels we should contact an Attorney regarding ways to access the cost to the Landowners. Discussion followed.
Hunter Road Bids discussed. Discussed Hunter Road and a couple bad spots. The project will be done in two layers, Brian Long discusses the culvert. Terry states there is not a lot we can do with that. Would like an apron down Hermit Lane.
Motion by Brian Long to approve the Bid and Award the Contract to Anderson Brothers Construction Company for $90,535.60. Seconded by Tony Platz. Motion Carried.
Intrepid Road - Cindy Fella is complaining about the washboard. Petition has been filed to Pave Intrepid Road. Discussion followed.
Holly and 270th residents’ questions paving Holly and 270th. The residents from Holly and 270th will be filing a petition. Discussion followed. Residents stated they are unable to drive Holly and 270th. Residents are questioning why they are unable to water the road then grade the road. Discussion followed. Matter tabled until September. Brian Behrens will contact an engineer’s office.
Motion by Tony Platz to approve Resolution Pursuant to M.S. 340A 2023 – 04 for a 1-day Liquor and Wine License. Seconded by Brian Long. Motion carried.
Brian Long discusses the fire contract.
Motion by Tony Platz to approve the Assessors contract. Seconded by Brian Long. Motion Carried.
REMINDERS
a. Hubbard County Townships Meeting: September 18, 2023, at 7:00 p.m. Henrietta Township
b. Lake Emma Regular Meeting: September 05, 2023, at 7:00 pm
Motion by Brian Behrens to adjourn 9:20 pm. Seconded by Tony Platz. Motion carried.
______________________________ ________________________
Brian Behrens Chair Nan Iles Clerk
​
​
Lake Emma Township Regular Meeting Minutes
of September 05, 2023
The Lake Emma Township Board of Supervisors Regular Meeting of September 05, 2023
was called to Order by Chairman Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Tony Platz, Brian Long, Clerk Nan Iles, Treasurer Jeff Adolphson, Jeff Bengtson, Bill Ingebritson, Peggy Webster, Julius Webster, Richard Moen, Leroy Condon, Justin Long and Terry Long.
Changes and additions to Agenda: Moving Jeff Bengtson and Cemetery right after Treasurers Report.
Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of August 01, 2023. Seconded by Brian Long. Motion carried.
TREASURER'S REPORT
General Fund
Citizens Money Market - $ 70,024.30
Citizen’s Money Market Deposits - $ 70,170.90
Citizen’s Checking - $ 393.34
Road and Bridge Fund
Citizens Money Market - $ 353,025.02
Citizens Money Market Deposits - $ 353,406.12
Northview Bank Money Market - $ 16,907.57
Citizen’s CD - $ 183,213.00
Ending Balance - $ 423,577.02
Balance all Accounts - $ 624,090.93
Balance Available - $ 440,877.93
Motion by Brian Long to approve the Treasurer's Report for the Month ending August 31, 2023. Seconded by Tony Platz. Motion carried.
Cemetery is being ripped up by skunks. Jeff Bengtson discusses removal of skunks. They did bring a contract with if the Board decides to use their services. Stated they would set up the traps. And dispose of the skunks. They would report to Nan Iles the number of Skunks they trap.
Motion by Brian Long to retain North County Animal Control. At $150.00 set up fee and $75.00 per Skunk fee. North Country Animal Damage Control will send updates to Nan Iles per Email. Seconded by Tony Platz. Motion Carried.
Nan Iles received a call from a resident regarding burying his wife’s ashes. Nan will call Cathy Selseth regarding this matter. The board approves this matter if we do not have any bylaws regarding this matter.
Road report submitted by Justin Long, here are the things we worked on in Lake Emma Township in August.
Graded and packed the base one gravel roads.
Installed new gravel on Get Around and Ginger Rd.
Installed new gravel on Hope Dr.
Used the mini-excavator and brush cutter to clean the right of way on 250th/195th St.
Moving into September, we will keep with the normal maintenance schedule. We will grade roads whenever the conditions allow it and hit the base one roads when we receive enough rain. We will also continue using the mini-excavator and brush cutter to clear the right-of-way of hanging brush.
Residents again question the amount rain needed on Base One roads.
Board approves Terry to go forward with Base one on 270th. And Grade Holly.
Brian Long discusses Holly and 270th. Brian discusses our different types of road surfaces.
Brian Long contacted an engineer regarding Holly and 270th.
Brian requested updates on Holly, 270th and Intrepid. Brian Long will contact three more engineers regarding Holly, 270th and Intrepid. Brian Long discusses how the Township could access the Landowners for paving the roads.
Brian Behrens discusses the Intrepid Road Petition for paving. The 1st petition was denied due to not enough qualifying signatures.
Jeff Adolphson discusses Hunter Road. They began working on County Road 7. Hunter may be paved the 1st week of October. Project completion the 6th of October.
The October regular meeting shall be rescheduled to October 05, 2023, at 7:00 pm.
REMINDERS
a. Hubbard County Townships Meeting: September 18, 2023, Henrietta Township at 7:00 pm
b. Lake Emma Township Meeting October 05, 2023, at 7:00 pm
Motion by Brian Behrens to adjourn the meeting at 8:40 pm. Seconded by Tony Platz. Motion carried.
______________________________ ________________________
Brian Behrens Chairman Nan Iles Clerk
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Lake Emma Township Regular Meeting Minutes
of October 05, 2023
The Lake Emma Township Board of Supervisors Regular Meeting of October 05, 2023
was called to Order by Chairperson Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Tony Platz, Brian Long, Clerk Nan Iles, Treasurer Jeff Adolphson, Justin Long, Terry Long, Dave Reese and Caleb Strandlie from Widseth, Dave Overbo from WSB, Judy Strange, Richard Moen, Cindy Feela, Larry Feela, Larry Condon, Sara Swanson, Peggy, and Julius Webster.
Changes and additions to Agenda: Hunter Road, Cemetery, Zorbaz
Motion by Brian Long to accept the Clerk's Regular Meeting Minutes of September 05, 2023. Seconded by Tony Platz. Motion carried.
TREASURER'S REPORT
General Fund
Citizens Money Market - $ 65,539.33
Citizen’s Money Market Deposits - $ 65,539.33
Citizen’s Checking - $ 543.34
Road and Bridge Fund
Citizens Money Market - $ 316,512.27
Citizens Money Market Deposits - $ 316,512.27
Northview Bank Money Market - $ 16,909.65
Citizen’s CD - $ 183,213.00
Ending Balance - $ 382,051.60
Balance all Accounts - $ 582,717.59
Balance Available - $ 399,504.59
Motion by Platz to approve the Treasurer's Report for the Month ending September 30, 2023. Seconded by Brian Long. Motion carried.
Resolution for on Sale Liquor 23-05.
Motion by Tony Platz to approve the Township Resolution 23-05 for the Sale Liquor License for Zorbaz in Park Rapids – Zhateau Zorbaz. Seconded by Brian Long. Motion Carried.
Road report submitted by Justin Long, for September
Graded and packed the base one roads.
Normal grading on gravel roads.
Installed new gravel and Base One on the middle section of 270th.
Cleaned up the trees that were reported down on Holly Rd.
Moving into October, we will start getting roads ready for the upcoming winter. We will grade roads whenever the conditions allow it and start crowning them up a bit more for winter. We will also continue using the mini-excavator and brush cutter to clear the right-of-way of any brush that is hanging into the roads. Discussion followed.
Jeff Adolphson states Hunter is done Paving, they will pick up the signs once the painting is done.
Brian Long discusses local road improvement for money for Townships. States we have two engineering companies to look at both roads. Discusses different possibilities such as paving, Durablend, also the timetable for Funding request. Requests must be in by November.
David Overbo from WSB states his experience. Stated they put an estimate together, talked about getting things in place. WSB would put the applications and resolutions together. And have the packets ready by December.
Caleb Strandlie and Dave Reese from Widseth - Discusses Intrepid, two step and Holly – Two step approach to. Would work on writing grants and resolutions and for the townships. Would be able to bring them back by the November meeting. Would also speak with the County and State agencies. Would be many changes to the standards. Brian Long questions is it difficult to get DNR permits. Discussion followed. The board will discuss this matter and decide with which company they may go. Resident questions usage of the road. Dave Reese states they use average daily traffic use. Discussion followed.
The board discusses both estimates.
Motion by Brian Long to accept the Widseth proposal of $9950.00. Seconded by Tony Platz. Motion carried.
Discussed North Country Animal Damage Control. They did not get any Skunks at this time.
Discussed Cemetery regarding a resident burying his wife’s ashes in her parents’ plots. We do not have any bylaws against this, and he was able to bury her ashes if he wanted to.
Brian Behrens discusses a resident questioning an easement behind Pickeral. We are keeping our easement.
Reviewed Lake Emma Township map Milage Certification. Map approved by the Board.
Brian Long requests the contract for Road Maintenance Construction be placed on Novembers Agenda.
Discussed SLFRF Funds, matter will be placed on the agenda.
The board will be discussing planning for township budget and to start working on projections for funding needed over future years and status of Levee amount to be set in 2024 along with how SLRFD is spent. Would also like to discuss/learn how we compare our township Levee amounts to other townships on a relative basis. Tony mentioned at last meeting that we were high.
REMINDERS
a. Hubbard County Townships Meeting: Fern Township on November 20th, 2023, at 7:00 pm.
b. Lake Emma Township Meeting: November 07, 2023, at 7:00 pm
Motion Tony Platz to adjourn the meeting at 9:00 pm. Seconded by Brian Long. Motion carried.
______________________________ ________________________
Brian Behrens Chairperson Nan Iles Clerk
​
Lake Emma Township Regular Meeting Minutes
of November 7,2023
The Lake Emma Township Board of Supervisors Regular Meeting of November 07, 2023, at 7:00 was called to Order by Chairperson Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Brian Long, Tony Platz, Clerk Nan Iles, Treasurer Jeff Adolfphson, Dave Reese, Caleb Strandlie, Terry Long and Justin Long
Changes and additions to Agenda:
Motion by Brian Long to accept the Clerk's Regular Meeting Minutes of October 5, 2023. Seconded by Tony Platz. Motion carried.
TREASURER'S REPORT
General Fund
Citizens Money Market - $ 65,537.18
Citizen’s Money Market Deposits - $ 65,634.03
Citizen’s Checking - $ 543.34
Citizens Money Market - $ 264,020.62
Citizens Money Market Deposits - $ 264,272.40
Northview Bank Money Market - $ 16,911.80
Citizen’s CD - $ 183,213.00
Ending Balance - $ 329,906.43
Balance all Accounts - $ 530,574.57
Balance Available - $ 347,361.57
Motion by Tony Platz to approve the Treasurer’s report ending October 31,2023. Seconded by Brian Long. Motion Carried.
Road Report – Justin Long submitted the road report as follows: Worked on grading roads to get them ready for the winter.
Installed new gravel on 250th St.
Used the mini-excavator and brush cutter to clean up the right of ways on Glacier Rd, Indigo Dr, and Intrepid Rd.
Snowplowed the paved roads on the first snow of the year.
Moving into November, we are into the winter maintenance schedule. We will also continue using the mini-excavator and brush cutter to clear the rights-of-way of any brush that is hanging into the roads.
Caleb Strandlie submitted estimates. Discussion followed. Questions regarding the way the storm systems work. The Board discusses the choices on how to pay for the soft costs. Brian Long states he has discussed talking to other townships and how they cover the costs. Brian Behrens questions what we need to do. The Board will need to sign a Resolution.
Motion by Tony Platz to Accept option # 1 Resolution 23-06 which is the 80 -20 split. Seconded by Brian Long. Motion Carried.
Holly road is on currently on hold.
Road and Bridge contract.
Brian Long would like to discuss how Long Construction is doing. Brian Long states he would like the township to use the Mat Standard Terms and Conditions for a new contract. Terry Long states they originally started with grading and snow plowing; other jobs have been added to the contract over the years. Discussion followed.
The matter will be placed on the December agenda.
Eric Ravness property has been completed.
The Petition for paving Intrepid has been accepted. A meeting date will be set at the December Meeting.
Lake Emma Township Regular Meeting Minutes
of December 05, 2023
The Lake Emma Township Board of Supervisors Regular Meeting of December 05, 2023
was called to Order by Chairperson Brian Behrens at 7:00 pm, at the Town Hall. The Pledge of Allegiance was recited. Members present: Supervisors Brian Behrens, Tony Platz, Brian Long, Clerk Nan Iles, Treasurer Jeff Adolphson, Gene Hanson, Peter Tuomisto, Justin Long, Terry Long, Mark Wisch and Officer Kortny Villnow.
Changes and additions to Agenda: Healthy Lakes, Lights in Parking Lot
Motion by Tony Platz to accept the Clerk's Regular Meeting Minutes of November 07, 2023. Seconded by Brian Long. Motion carried.
TREASURER'S REPORT
General Fund
Citizens Money Market - $ 65,416.32
Citizen’s Money Market Deposits - $ 65,416.32
Citizen’s Checking - $ 543.34
Road and Bridge Fund
Citizens Money Market - $ 213,751.95
Citizens Money Market Deposits - $ 213,751.95
Northview Bank Money Market - $ 16,913.89
Citizen’s CD - $ 185,977.15
Ending Balance - $ 279,168.27
Balance all Accounts - $ 482,602.65
Balance Available - $ 296,625.50
Discussion on using ARRPA/Covid funds. Jeff requested we use some of the ARRPA funds to pay for Hunter Roads.
Motion by Tony Platz to use $ 50,000.00 of the ARRPA Funds for Hunter Road. Seconded by Brian Long. Motion carried.
Motion by Brian Long to approve the Treasurer's Report for the Month ending November 30, 2023. Seconded by Tony Platz. Motion carried.
Brian Long will contact the City of Park Rapids regarding the Fire Contract for 2024.
Road report submitted by Justin Long, Lake Emma Road Report for December
Finished with the brush cutting on Indigo Dr.
Started brush cutting on Intrepid Rd.
Spent some time cutting trees that were leaning heavy into the road. These were most likely going to come down during the first decent snowfall.
Moving into December, we are officially into the winter maintenance schedule. We will also continue using the mini-excavator and brush cutter to clear the rights-of-way of any brush that is hanging into the roads.
Brian Long states he talked to the resident on Indigo.
Brian Long discusses Long Construction contract.
Board discussed 10-year plan for Roads, no action will be taken at this time.
Board discussed grant project.
Brian Behrens stated the petition we gave was not correct for what the residents of Intrepid Road wanted done.
Discussion followed. Discussed developing road policy. Brian Behrens will contact Troy Gilcrest regarding road policy.
Gene Hanson and Peter Tuomisto talked about the Healthy Lakes Partnership program and funding for next year.
Discussion regarding lighting for the parking lot. Brian Behrens will contact Kopkie Electric to discuss placing a yard light on the building.
Brian Long will contract roofing contractors regarding estimates for new shingles or metal roofing.
REMINDERS
a. Hubbard County Townships Meeting: January 29, 2024, at 7:00 pm Hubbard County Courthouse
b. Lake Emma Township Meeting January 2, 2023, at 7:00 pm
Motion by Tony Platz to adjourn the meeting at 8:30 pm. Seconded by Brian Long. Motion carried.
______________________________ ________________________
Brian Behrens Chairperson Nan Iles Clerk
Brian Behrens will contact MAT regarding the petition to pave Intrepid.
REMINDERS
a. Hubbard County Townships Meeting: November 20, 2023, at 7:00 pm Fern Township
b. Lake Emma Regular Meeting: December 05, 2023, at 7:00 pm
Motion by Brian Behren to adjourn at 10:00 pm. Seconded by Tony Platz. Motion carried.
______________________________ ________________________
Brian Behrens Chairperson Nan Iles Clerk
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